Tent Site Preparation
The following things should be accomplished before setup day.
Safety Items: Some safety items to be considered, whether required by code or not, are listed below:
Fire Extinguishers – could be borrowed from the church.
White Safety Tape – to be tied on the tent roped to make them more visible in the evening.
Outside Lighting – one gallon plastic milk jugs, with the top cut out, to go over tent stakes to protect shins.
Identify Utility Lines: Costly repair bills and possible injuries can be avoided by calling the number listed in your phone book and having utility lines marked at the event side. Don’t assume you know where they are, find out.
Clear Debris: Clear the site of any debris. This will improve the appearance of the site, protect the tent and improve safety. Inspect for any tree limbs which may endanger the tent. These should be removed, if possible, and if not, t hey should be tied up.
Mow Grass: The grass should be mowed in the area where the tent will be set up. Mowing should be done with equipment which will leave a short and even surface.
Spray for Pests: It will be hard for the people to concentrate if ticks, chiggers or other creatures are attacking them. Spray as many times as needed to get the desired result. Cut the grass before spraying to be most effective.
Fill Holes: Any holes should be filled and packed to avoid tripping hazards.
Set Layout for the Tent: Remember to consider drainage, the direction of the sun, the prevailing winds and the availability of electricity. Remember to cover at night sound system and musical instruments with plastic sheeting to protect from wind and rain.
Rest Rooms: Some cities require portable toilets if indoor facilities are not readily available at the site. This matter warrants consideration even if not required.
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