August
28,
2008
Thank
you
for
your
interest
in
Trak
‐
1
Technology’s
background
screening
services.
We
look
forward
to
working
with
you
to
help
provide
safer,
more
productive
work
and
volunteer
environments.
In
the
Trak
‐
1
Service
Agreement
you
will
find
both
individual
product
pricing
and
package
pricing
for
our
products.
In
addition,
we
provide
a
compliance
addendum
specifically
defining
your
responsibility
when
requesting
and
using
Trak
‐
1’s
background
screening
services.
Trak
‐
1
Technology
adheres
to
our
industry’s
best
practices
for
managing
confidential
data
with
an
emphasis
on
compliance
with
varying
laws
pertaining
to
the
Fair
Credit
Reporting
Act.
If
you
have
any
questions
regarding
the
compliance
information
or
service
agreement,
please
feel
free
to
contact
Chad
Stair
by
email
at
chad.stair@trak
‐
1.com
or
by
phone
at
(918)
779
‐
7000.
The
following
documents
need
to
be
signed
and
ONLY
THE
SIGNATURE
PAGES
returned
via
fax
to
(918)
779
‐
7003:
Customer
Services
Agreement
(sign
and
return
pages
1,
2,
6
&
7
)
•
Page
1
Billing
Information
for
your
company
(complete
page
1)
•
Page
2
Intended
purposes
for
using
consumer
report
(Initial
beside
intended
purpose)
•
Pages
3
‐
5
Terms
of
Contract
with
Trak
‐
1
•
Page
6
Contract
signature
by
representative
of
your
company
(signature
required)
•
Page
7
Filtering
options
for
criminal
data
(signature
required)
Pricing
Addendum
(no
signature
required)
Customer
Care
Team
Contact
Information
Pre
‐
Employment
Screening
Addendum
(sign
and
return
page
3)
•
Pages
2
‐
3
Explanations
of
Adverse
and
Post
‐
Adverse
Letters
for
denying
employment
based
on
information
found
in
the
consumer
report
(Signature
required
pg.3)
•
Pages
4
‐
5
Sample
consent
form
•
Pages
6
‐
7
Sample
of
adverse
and
post
adverse
action
letters
2705 EAST 21ST STREET • TULSA, OKLAHOMA 74114 • 918.779-7000 • FAX 918.779.6500 •
www.trak-1.com
www.tr
2705 EAST 21ST STREET • TULSA, OKLAHOMA 74114 • 918.779-7000 • FAX 918.779.6500 •
ak-1.com
•
Pages
2
‐
3
Customer
Information
Form
(sign
and
return)
Consumer
Credit
Addendum
(sign
and
return
pages
2
‐
4
)
•
Pages
2
‐
3
Application
(complete
and
return)
•
Page
4
Trak
‐
1
Fair
Credit
Reporting
Act
(complete
and
return)
•
Pages
5
‐
7
Sample
On
‐
Site
Inspection
Form
Motor
Vehicle
Record
Addendum
(sign
and
return
pages
2
‐
3
and
only
what
is
applicable
in
pages
4
‐
8
)
•
Pages
4
‐
8
State
specific
MVR
authorization
(sign
and
return
if
applicable)
•
Page
9
Fee
Schedule
We
appreciate
your
time
in
completing
the
Agreement
and
look
forward
to
working
with
your
organization!
Warmest
regards,
Chad
Stair
Corporate
Account
Manager
THIS AGREEMENT is effective and services are to begin
as of the _____ day of __________________, 20___. This Agreement is executed by and
between Trak-1 Technology, Inc. d/b/a Trak-1 Technology (“TRAK-1”), an Oklahoma corporation, having its address of 2705 East 21
st
Street, Tulsa,
Oklahoma 74114, through its authorized agent and the party identified below (“Customer”).
Customer Information
Customer’s Legal Name:
Physical Address:
City:
State:
Zip:
Years at Address:
Type of Business: (Check One)
Proprietorship
Partnership
Corporation
LLC
State of Inc.
Tax Exempt under Section 501(c)(3) of the Internal Revenue Code:
YES
NO
If Yes, Tax Exempt Certificate Provided:
YES
NO
Tax ID / FEIN:
Approximate No. of Employees:
Business Start Date:
Business Website Address:
List All Business Activities:
Customer Contact Name:
Title:
Phone Number:
Fax Number:
Email:
Member or Affiliate of Other Trak-1 Customer:
YES
NO
Name:
Billing Information
Billing/AP Contact:
Billing/AP Email for E-voicing:
Billing/AP Address:
City:
State:
Zip:
Billing/AP Phone:
Billing/AP Fax:
If paying via Credit Card: Type:
MC
VISA
AMEX Credit Card #:
Name on Credit Card:
Exp. Date:
Credit Card Billing Address:
City:
State:
Zip:
Service Request Details
Check all that apply:
Service Type:
Residential Screening
Employment Screening
Non-Profit Volunteer Screening
Other (please describe):
Data Type Requested:
Credit Reports
Criminal History
Drug & Alcohol Testing
Motor Vehicle Records
Worker’s Compensation History
Anticipated Monthly Volume:
CUSTOMER SERVICES AGREEMENT
Account No.:
(Internal Use Only)
TRAK-1 PRODUCTS & SERVICES
PRICE PER SEARCH
BROADSCREEN PLUS SSN TRAK
BroadScreen Criminal Search
INSTANT!
▪
Multi-State Criminal Search
- Includes available counties in 45 states plus Washington D.C.
Non-covered states currently include Colorado, Delaware, Massachusetts, South Dakota,
West Virginia & Wyoming. Please note that criminal records may be available in these
states through manual state or county searches. Colorado search is available at an
additional charge.
▪
National
Sexual Offender Registry Search - Includes all offenders currently registered with the
National Sex Offender Registry.
▪
For a full list of
features of the BroadScreen Search please visit
https://www.trak-
1.com/coding/forms/other_admin/Broadscreen%20Criminal%20Search%20Coverage%20Specifications.pdf
BROADSCREEN PLUS SSN TRAK
BroadScreen Criminal Search
INSTANT!
▪
Multi-State Criminal Search
- Includes available counties in 45 states plus Washington D.C.
Non-covered states currently include Colorado, Delaware, Massachusetts, South Dakota,
West Virginia & Wyoming. Please note that criminal records may be available in these
states through manual state or county searches. Colorado search is available at an
additional charge.
▪
National
Sexual Offender Registry Search - Includes all offenders currently registered with the
National Sex Offender Registry.
▪
For a full list of
features of the BroadScreen Search please visit
https://www.trak-
1.com/coding/forms/other_admin/Broadscreen%20Criminal%20Search%20Coverage%20Specifications.pdf
SSN Trak
INSTANT! AVAILABLE IN VERSION 2.0 ONLY!
Using the
SSN of your applicant, we provide a history of previous addresses, date of birth, and names
for every
person associated with that SSN.
BROADSCREEN PLUS CREDIT REPORT
BroadScreen Criminal Search
INSTANT!
▪
Multi-State Criminal Search
- Includes available counties in 45 states plus Washington D.C.
Non-covered states currently include Colorado, Delaware, Massachusetts, South Dakota,
West Virginia & Wyoming. Please note that criminal records may be available in these
states through manual state or county searches. Colorado search is available at an
additional charge.
▪
National
Sexual Offender Registry Search - Includes all offenders currently registered with the
National Sex Offender Registry.
▪
For a full list of
features of the BroadScreen Search please visit
https://www.trak-
1.com/coding/forms/other_admin/Broadscreen%20Criminal%20Search%20Coverage%20Specifications.pdf
Employment Credit Reports
INSTANT!
Full credit report from national credit bureau including SSN. This report constitutes a credit
inquiry, and is provided in strict compliance with the FCRA. Its use is restricted to
employment purposes only.
Additional compliance requirements apply to gain access
to credit information. On-site inspection will be required. Additional compliance fee
applies.
$6.50
$11.99
$15.99
(compliance fee for on-
site inspection will apply)
BROADSCREEN PLUS CREDIT PLUS MVR
BroadScreen Criminal Search
INSTANT!
▪
Multi-State Criminal Search
- Includes available counties in 45 states plus Washington D.C.
Non-covered states currently include Colorado, Delaware, Massachusetts, South Dakota,
West Virginia & Wyoming. Please note that criminal records may be available in these
states through manual state or county searches. Colorado search is available at an
additional charge.
▪
National
Sexual Offender Registry Search - Includes all offenders currently registered with the
National Sex Offender Registry.
▪
For a full list of
features of the BroadScreen Search please visit
https://www.trak-
1.com/coding/forms/other_admin/Broadscreen%20Criminal%20Search%20Coverage%20Specifications.pdf
Employment Credit Reports
INSTANT!
Full credit report from national credit bureau including SSN. This report constitutes a credit
inquiry, and is provided in strict compliance with the FCRA. Its use is restricted to
employment
purposes only.
Additional access fees may apply.
Motor Vehicle Report (MVR)
48 hour maximum turnaround
MVR reports are instant in most states, but can take up to two days. A faxed copy of the
applicant's consent may be necessary.
Additional state access fees may apply.
MVR
state access fee guide is subject to change and is available upon request.
CUSTOMIZE YOUR OWN SCREENING PACKAGE
Choose any of the following Trak-1 Products and Services to create your own
customized screening
solution for your organization.
BroadScreen Criminal Search
INSTANT!
▪
Multi-State Criminal Search
- Includes available counties in 45 states plus Washington D.C.
Non-covered states currently include Colorado, Delaware, Massachusetts, South Dakota,
West Virginia & Wyoming. Please note that criminal records may be available in these
states through manual state or county searches. Colorado search is available at an
additional charge.
▪
National
Sexual Offender Registry Search - Includes all offenders currently registered with the
National Sex Offender Registry.
▪
For a full list of
features of the BroadScreen Search please visit
https://www.trak-
1.com/coding/forms/other_admin/Broadscreen%20Criminal%20Search%20Coverage%20Specifications.pdf
Please Call for Package
or A 'la Carte Pricing
StateScreen Criminal Search
INSTANT!
▪
Single State Criminal Search
- Includes available counties in one selected state. Colorado
search is available at an additional charge.
▪
National Sexual Offender Registry Search
- Includes all offenders currently registered with
the National Sex Offender Registry.
▪
For a full list
of features of the StateScreen Search visit
https://www.trak-
1.com/coding/forms/other_admin/Broadscreen%20Criminal%20Search%20Coverage%20Specifications.pdf
Please Call for Package
or A 'la Carte Pricing
StateWide Criminal Search
24-72 hour turnaround
▪
Single Statewide Criminal Search
- Includes criminal history information from selected state
operated
repository where available.
Please Call for Package
or A 'la Carte Pricing
County Criminal Record Search
24 - 72 hour turnaround
County-
level criminal searches are the best source for the most recent and up-to-date case
information. A county search will typically disclose the jurisdiction, type of offense, offense
description, case number and case disposition. Many times, a county level search will
disclose city violations, code enforcements and felony traffic offenses where permitted by
law. All Trak-1 county-level criminal searches are FCRA compliant.
Additional state
access fees may apply.
Please Call for Package
or A 'la Carte Pricing
$35.00
(compliance fee for on-
site inspectionwill apply)
Federal Court Record Search
24-72 hour turnaround
Federal criminal, civil, or bankruptcy searches can identify otherwise unknown records such
as interstate drug or arms trafficking, identity theft, mail fraud, kidnapping or crimes that
occur on federal
property.
Please Call for Package
or A 'la Carte Pricing
SSN Trak
INSTANT!
AVAILABLE IN VERSION 2.0 ONLY!
Using the
SSN of your applicant, we provide a history of previous addresses, date of birth, and names
for every
person associated with that SSN.
Please Call for Package
or A 'la Carte Pricing
SSN Check
INSTANT!
Using the name, date of birth and SSN of your applicant, we provide up to 3 current and
previous employers and addresses and verify that the SSN provided is a valid and authorized
number by querying the applicant's credit file.
Please Call for Package
or A 'la Carte Pricing
CrimTrak 7 Year 2 County
24-72 hour turnaround
AVAILABLE
IN VERSION 2.0 ONLY!
Using the SSN Trak product, up to 2 county criminal searches are ordered based on last 2
counties of residence in the
past 7 years.
Please Call for Package
or A 'la Carte Pricing
CrimTrak 7 Year 3 County
24-72 hour turnaround
AVAILABLE IN VERSION 2.0 ONLY!
Using the SSN Trak product, up to 3 county criminal searches are ordered based on last 3
counties of residence in the
past 7 years.
Please Call for Package
or A 'la Carte Pricing
CrimTrak 7 Year 4 County Ala Carte
24-72 hour turnaround
AVAILABLE IN VERSION 2.0 ONLY!
Using the SSN Trak product, up to 4 county criminal searches are ordered based on the
most recent counties of residence in the
past 7 years.
Please Call for Package
or A 'la Carte Pricing
CrimTrak 7 Year All County
24-72 hour turnaround
AVAILABLE IN VERSION 2.0 ONLY!
Using the SSN Trak product, unlimited county criminal searches are ordered based on all
counties of residence in the
past 7 years.
Please Call for Package
or A 'la Carte Pricing
Workers Compensation Search
24-72 hour turnaround
Searches
prior workers compensation claims in a selected state. Workers Compensation reports are
not available in all states. State access fees may
apply.
Please Call for Package
or A 'la Carte Pricing
Motor Vehicle Report (MVR)
48 hour maximum turnaround
MVR reports are instant in most states, but can take up to two days. A faxed copy of the
applicant's consent may be necessary.
Additional state access fees may apply.
MVR
state access fee
guide is subject to change and is available upon request.
Please Call for Package
or A 'la Carte Pricing
Commercial Drivers License (CDL) Report
INSTANT!
AVAILABLE IN Version 2.0 ONLY!
Since April
1, 1992, drivers have been required in all 50 states to have a CDL in order to drive a
commercial motor vehicle (CMV). The CDL report provides the current and up to three
previous CDL numbers on an individual commercial driver. The CDL report satisfies DOT
requirements.
Please Call for Package
or A 'la Carte Pricing
Employment Credit Reports
INSTANT!
Full credit report from national credit bureau including SSN. This report constitutes a credit
inquiry, and is provided in strict compliance with the FCRA. Its use is restricted to
employment
purposes only.
Additional access fees may apply.
Please Call for Package
or A 'la Carte Pricing
Nationwide Verifications
Turnaround within 3 days of receipt of completed application*
All
verifications are performed by our in-house team of research analysts and are restricted to
domestic locations only. Up to 5 contact attempts in 3 business days, excluding Holidays.
Additional access fees may apply
. Additional pricing for data entry and customized
questionnaires is available upon request.
Please Call for Package
or A 'la Carte Pricing
Education Verification
– Verifies dates of attendance, areas of study and degrees
obtained.
Please Call for Package
or A 'la Carte Pricing
Employment Verification
– Verifies dates of employment, position, salary, reason for
leaving
and recommendations.
Please Call for Package
or A 'la Carte Pricing
Personal Reference Verification
– Verifies and obtains vital information about
personality, general reputation in the community and overall character.
Please Call for Package
or A 'la Carte Pricing
Professional Licensure/Certification/Credentials Verification
– Verifies status and
standing of purported credentials including certifications and professional licensure.
Please Call for Package
or A 'la Carte Pricing
DOT Employment Verifications
24 - 72 hour turnaround NEW IN 2007!
This verification is performed by our in-house team of research analysts and satisfies the
Department of Transportation requirements for employment. In addition to the 5
employment related questions asked in Trak-1's standard nationwide employment
verification, the DOT Employment Verification also provides previous DOT accident/incident
history and previous DOT alcohol/drug test result history.
Additional access fees may
apply
.
Please Call for Package
or A 'la Carte Pricing
WorldWatch
24-48 hour turnaround NEW IN 2007!
Using the name of your applicant, we search 14 federal and international databases for
potential matches among a variety of watch lists, sanctions lists and most wanted lists.
Included searches are OFAC Specially Designated Nationals (SDN) & Blocked Persons,
OFAC Sanctioned Countries, Non-Cooperative Countries & Territories, Department of State
Trade Control Debarred Parties, U.S. Bureau of Industry & Security, (formerly BXA),
Unverified Entities List, Denied Entities List, Denied Persons List, FBI Most Wanted
Terrorists, FBI Top Ten Most Wanted, Interpol Most Wanted List, Bank of England
Sanctions, OSFI Canadian Sanctions List, United Nations Consolidated Sanctions List,
Politically Exposed Persons List, European Union Terrorism List and World Bank Ineligible
Firms.
Please Call for Package
or A 'la Carte Pricing
Employment Eligibility Verification
24-48 hour turnaround for initial inquiries
Verifies a
newly hired employee's eligibility to work within the United States by checking the employee's
name and Social Security Number against federal databases. The purpose of this search is
to flag the use of counterfeit green cards and Social Security Numbers. The verification can
only be performed POST-HIRE and must be performed within 3 days of the start date.
Please Call for Package
or A 'la Carte Pricing
Lab-Based Drug Testing
24-72 hour turnaround NEW IN 2007!
A sample is collected at a Trak-1 affiliated collection site, and the sample is processed by a
Trak-1 affiliated testing laboratory. The specimen is examined by the laboratory for the
presence of drugs. The testing consists of an initial screen, and confirmation tests, when the
screen indicates the presence of one or more substances.
See Instant Device Pricing
Addendum.
Please Call for Package
or A 'la Carte Pricing
▪
Non-regulated
Urine Testing. Typically 5 through 9 panel with anything more than 9 drugs.
Please specify which additional drugs are needed. MRO not required but generally utilized.
Certain state laws affect testing not regulated under DOT.
Please Call for Package
or A 'la Carte Pricing
▪
DOT regulated Urine Testing
5 panel includes random drug and alcohol, post accident
and reasonable suspicion testing. MRO required. Must be conducted in a SAMHSA certified
laboratory.
Please Call for Package
or A 'la Carte Pricing
▪
Hair Testing
Strands of hair are collected at a collection facility and then shipped to a
laboratory for testing. The detection window is much greater with hair testing. A back-up
plan needs to be considered when hair is unavailable.
Please Call for Package
or A 'la Carte Pricing
Instant Device Drug Testing
5-10 panel cup :
Disposable cup used to collect specimen. Testing strips are attached to
cup providing results in approximately 5 minutes. Complete instructions for use are included
with all devices. Lab confirmation is suggested on all potential non-negative results.
Shipping material included with all devices.
Instant oral device
: A specimen is collected using a swab which is then sent to a laboratory
for analysis. Most companies performing saliva testing will collect on-site and ship to the
laboratory. By doing this, third party collection costs are saved.
Alcohol saliva strips
: A reactive pad that is placed in the mouth and provides results in a
matter of seconds. Instructions for use are included with all orders. Detects alcohol levels
ranging from 0.2 to 0.8
Please Call for Package
or A 'la Carte Pricing
▪
Confirmation
. A secondary test performed on a specimen to identify and quantify the
presence of a specific drug or drug metabolite. The results of the confirmation test are then
transmitted to the MRO.
Please Call for Package
or A 'la Carte Pricing
Breath Alcohol Test.
24-72 hour turnaround.
A
breath alcohol test is an estimate of your blood alcohol concentration (BAC). The test
measures the amount of alcohol in the air that you breathe out (exhale). In accordance with
DOT rule, 49 CFR Part 40, two tests are required to determine if a person has a prohibited
alcohol concentration. A screening test is conducted first. Any result less than 0.02 alcohol
concentration is considered a "negative" test. If the alcohol concentration is 0.02 or greater, a
second confirmation test must be conducted. Can be conducted lab-based or on-site.
Please Call for Package
or A 'la Carte Pricing
Pre-Adverse Action Services
24 hour turnaround
Trak-1 will issue to each applicant submitted by Customer into the Trak-1 system, a
standardized form letter, copy of report and Federal Trade Commission approved notice of
rights that has been developed for the purpose of satisfying the Customer’s pre-adverse
action obligations set forth in the Fair Credit Reporting Act.
IT WILL BE THE SOLE
OBLIGATION OF CUSTOMER TO SUBMIT A CURRENT KNOWN ADDRESS INTO THE
TRAK-1 SYSTEM FOR EACH OF CUSTOMER’S PRE-EMPLOYMENT APPLICANTS.
CUSTOMER FULLY UNDERSTANDS AND ACKNOWLEDGES THAT TRAK-1 WILL
SEND ANY ADVERSE ACTION RELATED NOTICES AND INFORMATION TO SUCH
ADDRESS AS IT IS PROVIDED BY CUSTOMER.
Please Call for Package
or A 'la Carte Pricing
Post-Adverse Action Services
24 hour turnaround
In the event that Customer elects to deny initial employment, deny a promotion, withdraw
continued employment or otherwise take an adverse action against an applicant (whether
pre-employment or an existing employee of Customer) as a result of a Report provided by
Trak-1 to Customer, Customer may direct Trak-1 to issue a post-adverse action letter to
such applicant. Such notice will only be provided by Trak-1 in the event that a pre-adverse
action notice has already been sent by Trak-1 to such Customer. Additionally, Trak-1 will
transmit such notice to the same address submitted into the Trak-1 system by Customer.
IT
WILL BE THE SOLE OBLIGATION OF CUSTOMER TO SUBMIT A CURRENT KNOWN
ADDRESS INTO THE TRAK-1 SYSTEM FOR EACH OF CUSTOMER’S PRE-
EMPLOYMENT
APPLICANTS.
CUSTOMER
FULLY
UNDERSTANDS
AND
ACKNOWLEDGES THAT TRAK-1 WILL SEND ANY ADVERSE ACTION RELATED
NOTICES AND INFORMATION TO SUCH ADDRESS AS IT IS PROVIDED BY
CUSTOMER
Please Call for Package
or A 'la Carte Pricing
Employment Adjudication
24-48 Hour Turnaround Time
AVAILABLE IN VERSION 1.0!
COMING SOON TO VERSION 2.0!
Using hiring criteria provided to Trak-1 by Customer (ie a hiring matrix, minimum hiring
requirements, etc.), Trak-1 personnel will review each Trak-1 report and return a pre-defined
customer decision based on the information returned in the Trak-1 report. If the Customer's
hiring criteria would accept the applicant based on the results returned in the Trak-1 report,
Trak-1 will return a "GO" result to the customer. If the Customer's hiring criteria indicate that
the applicant is NOT eligible for hire by Customer due to information contained in the
applicant's report, then Trak-1 will return a "STOP" decision on the application. In some
cases, a judgment call will be required to determine whether or not an applicant is eligible for
hire (ie if the hiring criteria are unclear, if the results returned present a question requiring
interpretation, etc.) in which case Trak-1 will return a "NEEDS ATTENTION" to the
Customer to ensure Customer's review of the application
and hiring decision are timely made
Please Call for Package
or A 'la Carte Pricing
On-Site Inspection Fee:
$75 - $95.00
Your Church must undergo an on-site inspection before being allowed to access credit data.
This process is usually completed within a few days.
Charge appears on first monthly
invoice.
Administrative Client Set-up
Fee
$0.00
One time fee allows Trak-1 Representative to provide you with the lowest possible pricing by
covering up front certain set costs including account set up and implementation, compliance
and vetting, creation and issuance of the username and password and initial an ongoing
training and support.
Waived
Annual Maintenance Fee
$0.00
Helps Trak-1 continue to make available the high speed connections that allow our data
providers to return results rapidly
Waived
CUSTOMER COMPLIANCE PACKAGE
CONSUMER CREDIT REPORTS
1. Application to Access Credit Data
Customer Returns Complete
2. Trak-1 FCRA Agreement
Customer Returns Complete
3. On-Site Inspection Certification
*Trak-1 Representative Completes
4. Vermont FCRA Certification
For Customer Records
5. Canadian Provincial Legislative Overview
For Customer Records
*Customer to review Physical On-Site Inspection Form and contact Trak-1 Representative to arrange a
date and time for Trak-1, or a Trak-1 third-party representative, to perform and complete the Physical
On-Site Inspection.
PROVIDED TO CUSTOMERS WHO REQUEST CONSUMER CREDIT REPORTS
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 2 of 9
Volume 2 – Updated 12/4/06
APPLICATION TO ACCESS CREDIT DATA
Anyone who is given access to credit data is placed under stringent legal obligations that are spelled out in the Fair Credit Reporting Act (FCRA), as amended by the Fair and
Accurate Transactions Act (FACTA). Additionally, each of the 50 states has their own separate state laws which regulate the receipt and use of credit data information.
Accordingly, in order for Trak-1 to grant access to consumer credit data, Customer must complete and sign this Application, providing full and accurate information.
GENERAL CUSTOMER CONTACT INFORMATION
____________________________________________________________________________________
Customer Billing Name
____________________________________________________________________________________
Customer Billing Address (Street, City, State, Zip)
____________________________________________________________________________________
Customer Telephone Number(s)
____________________________________________________________________________________
Customer Fax Number(s)
____________________________________________________________________________________
Primary Contact Name and Title
____________________________________________________________________________________
Name of Person Completing the Form and Title
CUSTOMER INFORMATION
Fully document responses in the space provided or on additional referenced pages.
Item #1:
What is the legal name of the customer when conducting business (i.e. the legal name of the corporation or other
business entity that will be using the services of Trak-1)?
_____________________________________________________________________________________________
Item #2:
Please provide all business and/or trade names used by the above legal entity?
_____________________________________________________________________________________________
(Please specify)
Item #3:
What is the IRS classification of the above legal entity? ______________________________________
(i.e., sole proprietor, partnership, corporation)
Item #4:
If a sole proprietor or partnership, please provide the following for each individual:
________________________________________
________________________________________
Name
Name
________________________________________
________________________________________
Home Address (street address only, no PO Box)
Name (street address only, no PO Box)
________________________________________
________________________________________
City, State, Zip
City, State, Zip
________________________________________
________________________________________
SSN or other TIN
SSN or other TIN
Item #5:
For what purpose(s) will Customer use the credit data it receives from Trak-1? (check all that apply)
?
Resident Screening
?
Employment Purposes
?
Insurance Underwriting
?
Credit Extension
?
Other: _______________________________________________________________________________
(Please specify)
Item #6:
Will any other business entity have access to Trak-1 Service information?
?
YES (please provide information in Items 1-5 for each such business entity)
?
NO
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 3 of 9
Volume 2 – Updated 12/4/06
Item #7:
Please list all business activities of Customer:
Is the customer involved either directly or indirectly, or engaged in the business of any of the following:
?
Adult entertainment
?
Law firm engaged in practice of law (unless engaged in collection or using the report in connection with a consumer bankruptcy)
?
Bail bondsman (unless licensed by the state in which they are operating)
?
Credit counseling (except not-for-profit credit counselors)
?
Credit repair clinic
?
Dating service
?
Financial counseling (except a registered securities broker dealer)
?
Genealogical or heir research firm
?
Massage service
?
Company that locates missing children
?
Pawn shop
?
Private detective, detective agency or investigative company
?
Company that handles third party repossessions
?
Subscriptions (magazines, book clubs, record clubs, etc.)
?
Tattoo service
?
Company seeking information in connection with time shares (exception: financers of time shares)
?
Law enforcement agency
?
News agency or journalist
?
Other resellers (in some cases)
Item #8:
Has Customer used a credit reporting agency, other than Trak-1, within the last 12 months for the purpose indicated in
Item #5?
?
YES, please provide the name:
?
NO
Item #9
:
a.
If Customer intends to use Trak-1 for employment purposes, does Customer have and utilize a “consumer disclosure
and authorization”, “pre-adverse action” and “adverse action” forms as required by the FCRA?
?
YES (please attach samples of each)
?
NO (please ask your Trak-1 account representative to send samples to you)
b.
If Customer intends to use Trak-1 for residential purposes, does Customer have and utilize a “consumer disclosure
and authorization” and “adverse action” form as required by the FCRA?
?
YES (please attach samples of each)
?
NO (please ask your Trak-1 account representative to send samples to you)
Item #10:
Has the customer read in full and signed the Trak-1 Services Agreement and the accompanying Trak-1 Customer
Compliance and Credit Addendum, including the accompanying Summary of Rights of Consumers and Obligations of End
Users?
?
YES
?
NO
Item #11:
Has the customer undergone a physical on-site inspection at their place of business by a Trak-1 representative?
?
YES (please provide name of representative and date:
?
NO (please contact your Trak-1 account representative to schedule this)
The undersigned represents that they have completed the above with full and accurate information and that they
are fully authorized to provide the same.
____________________________________________________________________________________
Signature
Date
____________________________________________________________________________________
Printed Name
Title
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 4 of 9
Volume 2 – Updated 12/4/06
TRAK-1 Fair Credit Reporting Act Agreement
Trackers, Inc. d/b/a Trak-1 Technology (“TRAK-1”) will only provide (resell) consumer credit information or reports to the Customer upon the condition
the request is in compliance with the Fair Credit Reporting Act (FCRA). The following are legitimate reasons for requesting credit information:
1.
In connection with the extension of credit to, or review or collection of an account from, the consumer on whom the information is requested; or
2.
For legitimate employment purposes; or
3.
In connection with the underwriting of insurance involving the consumer; or
4.
In connection with a valuation of, or an assessment of the credit or prepayment risks associated with, an existing credit obligation (Customer
must be a potential investor in or services of, or a. current insurer of an existing credit obligation); or
5.
In connection with a business transaction involving the consumer where the user has a legitimate business need for the information.
The Customer shall not obtain consumer credit information (‘credit reports”) made available through this Agreement for any purposes not permissible as
defined in the FCRA. The Customer agrees to use the information they are requesting and obtaining credit reports only for one of the five purposes
stated above, and for no other purpose. The Customer agrees to comply with any state or local laws governing the disclosure of consumer credit
information.
The Customer agrees the requested information is for their exclusive use only, and to keep all information received in strict confidence except as
required by law. The Customer may, however, provide the subject of the report with a copy of the report or otherwise disclose the contents of the report
to the subject. The Customer may not attempt to obtain reports on themselves, associates, or others except in the exercise of their official duties for the
permissible purposes allowed under this Agreement.
THE CUSTOMER RELEASES AND INDEMNIFIES TRAK-1, AND THE CONSUMER CREDIT INFORMATION PROVIDER, AS WELL AS THEIR
OFFICERS, EMPLOYEES, CONTRACTORS, AND AGENTS FROM ALL LIABLITY ARISING FROM (1) THE CUSTOMERS ACCESS TO OR
DISCLOSURE OF INFORMATION UNDER THIS AGREEMENT; (2) THE CUSTOMERS USE OR RELIANCE OR CONSUMER CREDIT
INFORMATION; AND (3) ANY VIOLATIONS OF THE FCRA OR OTHER APPLICABLE LAWS DUE TO THE ACTS OR OMISSIONS OF THE
CUSTOMER.
The Customer will indemnify, defend and hold harmless TRAK-1, and The Consumer Credit Information Provider from all liability, costs, claims,
expenses, demands and fees, including reasonable attorney’s fees, arising out of the Customers’ use of the information provided under this Agreement.
Customer agrees that it has received and is in compliance with the Fair Credit Reporting Act, Vermont Fair Credit
Reporting Act Certification New Jersey Identity Theft Prevention Act and Certification and the Canadian Provincial
Legislative Overview (see attached).
______________________________________
Company Name
______________________________________
Signature
Title
___________________________________
Print Name/Title
______________________________________
Date
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 5 of 9
Volume 2 – Updated 12/4/06
ON-SITE INSPECTION FORM
Anyone who is given access to credit data is placed under stringent legal obligations that are spelled out in the Fair Credit Reporting Act (FCRA), as
amended by the Fair and Accurate Transactions Act (FACTA). Additionally, each of the 50 states has their own separate state laws which regulate the
receipt and use of credit data information. Accordingly, in order for Trak-1 to grant access to consumer credit data, Customer must undergo a complete
physical, on-site inspection by an authorized Trak-1 Technology employee and/or agent.
CUSTOMER CONTACT INFORMATION AND INTERVIEW DETAILS
Customer Name and Address (Street, City, State, Zip)
Customer Telephone Number(s)
Person Interviewed
Title of Person Interviewed AND Business Relationship to Customer
Location of Interview (if different from above-referenced customer address)
INTERVIEW QUESTIONNAIRE
Fully document each Customer response in the space provided or on additional referenced pages.
Item #1:
Is the person being interviewed an owner, employee or agent of the business entity referenced above?
?
YES
?
NO (if NO, please explain) ___________________________________________________________________
Item #2:
What is the nature of the customer’s business?
_
(Please specify)
Item #3:
List all business entities affiliated with the Customer that will be given access to the Trak-1 Service:
___________________________________________________________________________________
___________________________________________________________________________________
Item #4:
Provide a list of physical street addresses for all locations that will be given access to the Trak-1 Service and/or the credit
reports provided by Trak-1: (refer to those affiliates listed in Item #2)
__________________________________________
________________________________________
Street, City, State, Zip
Street, City, State, Zip
__________________________________________
________________________________________
Street, City, State, Zip
Street, City, State, Zip
__________________________________________
________________________________________
Street, City, State, Zip
Street, City, State, Zip
Item #5:
Please provide all website address(es)/URLs for Customer’s business AND attach copies of the home pages for each
website address listed:
____________________________________________________________________________________
____________________________________________________________________________________
Item #6:
Will any other business entity have access to Trak-1 Service information?
?
YES (please provide information in Items 1 through 4 for each such business entity)
?
NO
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 6 of 9
Volume 2 – Updated 12/4/06
Item #7:
Provide a list of all individual employees of the Customer (including the title and department of each employee) who will
be authorized to use the Trak-1 Service:
___________________
________________________________________________________________________________________________
Item #8:
a.
Describe the general location where Trak-1 Services will be used (e.g., enclosed private office, behind public counter,
open general office, etc.).
b.
If Trak-1 Services will be used in an open general office environment or behind a public counter, has Customer
implemented a written policy and procedure designed to protect and restrict direct and indirect unauthorized access to
sensitive consumer information? (please attach copies of said procedure)
a.
____________________________________________________________________________________________
b.
____________________________________________________________________________________________
Item #9:
Will unauthorized employees have access to the location where the Trak-1 Service is to be used?
?
YES (if YES, provide details)
?
NO
Item #10:
Is any other business activity conducted on the premises where the Trak-1 Service is to be used?
?
YES (if YES, provide details)
?
NO
POST-INTERVIEW ASSESSMENT
Interviewer: fill out the following section upon completion of the interview with the Customer.
?
YES
?
NO Was the interview conducted in the location where the Trak-1 Service is
to be provided? (If NO, provide details)
?
YES
?
NO Is the site where the Trak-1 Service is to be used located in a commercial building? (If NO, provide
details)
?
YES
?
NO
Is there a sign on the exterior of the business identifying the customer?
?
YES
?
NO Are there signs or advertisements in the customer’s office that are compatible with the purported business
the customer indicated?
?
YES
?
NO
Are the furnishings of a professional nature and commensurate with the size and purported nature of the
business?
?
YES
?
NO
Does the customer appear in the Yellow Pages or Business Section of the phone book? (If YES, indicate
section: ______________________________)
(If NO, can business be verified with information? [ YES ] [ NO ] )
?
YES
?
NO
Do any of the business names provided by the Customer appear under a section of the Yellow
Pages
that would indicate a relationship with a prohibited business type? (If YES, indicate business name and section:
____________________________ )
?
YES
?
NO
Does the company share office space with another firm?
Name of other firm(s): ___________________________________________________
Affiliation (if any): _______________________________________________________
?
YES
?
NO
Is there any evidence indicating that the company or any adjacent business is involved or
associated with an unauthorized business type?
How many full time employees were on the premises at the time of the interview?___________
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 7 of 9
Volume 2 – Updated 12/4/06
Interviewer Verification:
The undersigned represents that they have completed the above with Customer and/or Customer’s
employee/agent, at Customer’s business location.
____________________________________________________________________________________
Signature
Date
____________________________________________________________________________________
Printed Name
Title
Interviewee Verification:
The undersigned represents that they have completed the above with the above-referenced Interviewer, and has
provided said Interviewer with complete and accurate information.
____________________________________________________________________________________
Signature
Date
____________________________________________________________________________________
Printed Name
Title
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 8 of 9
Volume 2 – Updated 12/4/06
VERMONT FAIR CREDIT REPORTING CERTIFICATION
The customer (“Customer”), acknowledges that it subscribes to receive various information services from Trackers Inc., d/b/a Trak-1 Technology
(‘TRAK-1’). To the extent that customer now or sometime in the future may subscribe to receive credit reports on Vermont residents, customer services
that it will do so in accordance with the Vermont Fair Credit Reporting Statute, 9 VSA § 2480e (1999), as amended (the “VFCRA”) and the Federal Fair
Credit Reporting Act, 15 U.S.C. § 1681 et seq., as amended (the “FCRA”) and its other state law counterparts. In connection with Customer’s use of
TRAK- information services in relation to Vermont residents, Customer hereby certifies as follows:
Vermont Certification. Customer certifies that it will comply with applicable provisions under Vermont law. In particular, Customer certifies that it will
order information services relating to Vermont residents, that are credit reports as defined by the VFCRA, only after Customer has received prior
consumer consent in accordance with VFCRA § 2480e and applicable Vermont Rules. Customer further certifies that the attached copy of VFCRA §
2480e and applicable Vermont Rules were received by Customer from TRAK-1.
Vermont Fair Credit Reporting Statute, 9 V.S.A. § 2480e (1999)
§ 2480e. Consumer consent
(a) A person will not obtain the credit report of a consumer unless:
(1) the report is obtained in response to the order of a court having jurisdiction to issue such an order; or
(2) the person has secured the consent of the consumer, and the report is used for the purpose consented to by the consumer.
(b) Credit reporting agencies will adopt reasonable procedures to assure maximum possible compliance with subsection (a) of this section.
(c) Nothing in this section will be construed to affect:
(1) the ability of a person who has secured the consent of the consumer pursuant to subdivision (a)(2) of this section to include in
his or her request to the consumer permission to also obtain credit reports, in connection with the same transaction or extension of credit, for the
purpose of reviewing the account, increasing the credit line on the account, for the purpose of taking collection action on the account, or for other
legitimate purposes associated with the account; and
(2) the use of credit information for the purpose of prescreening, as defined and permitted from time to time by the Federal Trade
Commission.
VERMONT RULES *** CURRENT THROUGH JUNE 1999 ***
AGENCY 06. OFFICE OF THE ATTORNEY GENERAL
SUB-AGENCY 031. CONSUMER PROTECTION DIVISION
CHAPTER 012. Consumer Fraud--Fair Credit Reporting
RULE CF 111 FAIR CREDIT REPORTING
CVR 06-031-012, CF 112.03 (1999)
CF 112.03 CONSUMER CONSENT
(a) A person required to obtain consumer consent pursuant to 9 V.S.A. § § 2480e and 2480g will obtain said consent in writing if the
consumer has made a written application or written request for credit, insurance, employment, housing or governmental benefit. If the consumer has
applied for or requested credit, insurance, employment, housing or governmental benefit in a manner other than in writing, then the person required to
obtain consumer consent pursuant to 9 V.S.A. § 7480e and 2480g will obtain said consent in writing or in the same manner in which the consumer made
the application or request. The terms of this rule apply whether the consumer or the person required to obtain consumer consent initiates the transaction.
(b) Consumer consent required pursuant to 9 V.S.A. § 2480e and 2480g will be deemed to have been obtained in writing if, after a
clear and adequate written disclosure of the circumstances under which a credit report or credit reports may be obtained and the purposes for which the
credit report or credit reports may be obtained, the consumer indicates his or her consent by providing his or her signature.
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 9 of 9
Volume 2 – Updated 12/4/06
CANADIAN PROVINCIAL LEGISLATIVE OVERVIEW
Canada does not have a federal statute regulating credit reporting.
Instead, credit reporting regulation is provided under provincial law in
the provinces of British Columbia, Saskatchewan, Manitoba, Ontario,
Quebec, Nova Scotia, Prince Edward Island and Newfoundland. Not all
the laws are the same, particularly regarding the rules about purging
obsolete information. Additionally, some of the provincial laws require
notification to the consumer when a credit report is requested (see
below), but all do require post-notification regarding adverse action.
Canada has no similar law to the Equal Credit Opportunity Act (“ECOA”)
or the Fair Credit Reporting Act (“FCRA”). Therefore, Canadian reports
differ from US reports in that no ECOA and/or FCRA designation is
listed.
All of the above named provinces, with the exception of Saskatchewan,
require some form of notification to consumers that a credit report will
be or has been accessed on them.
Although you will want to
independently review all relevant statutes, some brief synopses of the
provincial credit reporting laws follows.
British Columbia
No person shall obtain from a reporting agency a report…(a) without the
express written consent of the consumer, or (b) unless he/she promptly
notifies the consumer in writing that a consumer report will be obtained.
(The consent may be contained in an application for credit, insurance,
employment or tenancy, if it is clearly set forth in type not less than 10
point in size, above the signature of the consumer.)
Saskatchewan
No pre-notification requirement, but does require post-notification.
Manitoba
No person shall conduct, or cause to be conducted, a personal
Investigation (a) without the express written consent of the subject, or
(b) unless the subject is given written notice by the user, within ten days
of the granting or denial of the benefit for which the subject has applied,
that a personal investigation was conducted.
This consent may be contained in an application for credit, insurance,
employment or tenancy if clearly set forth in type not less than 10 point
size above the subject’s signature, and the consent shall be deemed to
be continuing during the term of any agreement for credit, insurance,
employment or tenancy; but, if the user refuses any application for
Increase of any benefits under any such agreement the user shall give
notice of any partial or complete denial of such application as required
under law.
Ontario
Where a person proposes to extend credit to a consumer, and a
consumer report containing credit information only is being or may be
referred to in connection with the transaction, he/she shall give notice of
the fact to the consumer in writing at the time of the application for
credit; or, if the application is made orally, orally at the time of the credit
application.
Quebec
Since January 1, 1994, the Act Respecting the Protection of
Personal Information in the Private Sector imposes various
obligations upon companies which conduct business in Quebec
with regard to collecting, using and communicating personal
information, including credit information.
Moreover, this Act
prohibits any company from sending credit information held in
Quebec about persons residing in Quebec to third persons without
consent from the persons concerned or in circumstances set forth
in the Act. Therefore, before obtaining any credit information from
the Trackers, Inc. d/b/a Trak-1 Technology concerning a person
residing in Quebec, the member must obtain the specific consent
of the consumer or be able to prove that one of the exceptions set
forth in the Act applies (Sections 18 and 23). The member must
also use this information only for the specific purpose consented to
by the consumer or as otherwise authorized by the Act.
Nova Scotia
No person shall procure or cause to be prepared a consumer
report…(a) without the express written consent of the consumer, or
(b) unless he/she notifies the consumer in writing that a consumer
report has been or will be requested, and advises him/her not later
than ten days after the report has been requested of the consumer
reporting agency’s name and address. This notice and consent
may be contained In an application for credit, insurance,
employment or tenancy if clearly set forth In type not less than 10
point in size above the signature of the consumer.
Prince Edward Island
No person shall procure from the consumer reporting agency, or
cause it to prepare, a consumer report...unless he/she notifies the
consumer of that fact before the report is requested, or he/she has
already obtained the consumers consent.
Newfoundland
Requires notification for reports containing “personal” information
(investigative consumer reports), which would not include credit
reports. However, the Act provides that, where the credit risk of a
consumer is being assessed by any person, that person shall,
upon request of the consumer, inform the consumer if a credit
report has been obtained and of the name of the consumer
reporting agency supplying the report.
Please be aware that this information is provided for
information purposes only and is not intended to be, nor
should it be used or construed as, legal advice.
CUSTOMER COMPLIANCE PACKAGE
MOTOR VEHICLE RECORDS
1. Addendum for Motor Vehicle Records
Customer Returns Complete
2. Customer Information Form
Customer Returns Complete
3. Pennsylvania Authorization Form
For Customer Records
4. Washington Authorization Form
For Customer Records
PROVIDED TO CUSTOMERS WHO REQUEST MOTOR VEHICLE RECORDS
ADDENDUM TO CUSTOMER SERVICES AGREEMENT
MOTOR VEHICLE RECORDS ADDENDUM
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 2 of 5
Volume 2 – Updated 12/4/06
This Addendum is executed by and between Trackers Inc. d/b/a Trak-1 Technology (“TRAK-1”) and
__________________________ (“Customer”) and is entered into this ____ day of _______________, 20___.
I.
EFFECT of ADDENDUM.
This Addendum is entered into only with Client who has executed an underlying Customer Services
Agreement (“CSA”) by and between TRAK-1 and Customer. This Addendum merely supplements the existing CSA between
Customer and TRAK-1 and does not amend, modify or delete any existing terms therein including terms of payment or other
terms and conditions contained in the underlying CSA. This Addendum shall be interpreted together with the CSA to form one
exclusive Agreement.
II. SERVICES.
During the term of the CSA, Customer shall use the services of TRAK-1. TRAK-1 will be responsible for the
provision of products and services enumerated in Customer’s Pricing Addendum.
III. CHARGES for SERVICES.
A current list of TRAK-1’s prices offered to Customer for services provided by TRAK-1 to Customer
will be in accordance with the Pricing Addendum. Prices to the Pricing Addendum may be change from time to time at the sole
discretion of TRAK-1. TRAK-1 shall provide a thirty (30) day written notice of price increases to be sent to Customer. Applicable
sales and/or other taxes shall be added to all fees. If during the term of the Agreement, a significant change in the requirements
of TRAK-1, or other services covered under this Addendum, occurs as a result of regulatory changes, or other changes mandated
by federal or state law, both TRAK-1 and Customer agree to renegotiate the services and fees provided herein, subject to
severability provisions described elsewhere within the CSA.
IV. LEGITIMACY OF BUSINESS
. In compliance with applicable statutory requirements, TRAK-1 verifies the legitimacy of all
Customers who request Motor Vehicle Records. In order to expedite the policy process, Customer is required to provide the
information in its entirety in the Customer Information Form, herein incorporated into this Addendum. Customer is advised that
failure to provide complete and accurate information may result in a delay of TRAK-1 services. Should any of the information
provided be modified or changed, Customer must promptly notify TRAK-1 in writing of such modification or change. Failure to do
so may result in immediate termination of TRAK-1 services.
V. MISCELLANEOUS PROVISIONS.
a. In no event shall TRAK-1 have any responsibility or liability to Customer for any failure or delay in performance by TRAK-1
which results from or is due to, directly or indirectly and in whole or in part, any cause or circumstances beyond the
reasonable control of TRAK-1.
b. The parties both recognize that federal, state and local laws may apply to the services covered herein. In particular certain
services may be performed according to regulations established and governed by the Driver Privacy Protection Act. Both
parties agree to assure that services provided are rendered according to all applicable laws and regulations.
_________________________________________________
Company Name
Date
_________________________________________________
Signature
_____________________________________________
Print Name
Title
ADDENDUM TO CUSTOMER SERVICES AGREEMENT
MOTOR VEHICLE RECORDS ADDENDUM
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 3 of 5
Volume 2 – Updated 12/4/06
CUSTOMER INFORMATION FORM
MOTOR VEHICLE RECORDS
Customer has a permissible purpose for obtaining consumer reports in accordance with the Fair Credit Reporting Act, 15 U.S.C. § 1681
et seq., including, without limitation, all amendments thereto (“FCRA”). Customer represents that in addition to complying with the
FCRA, it will follow the obligations under the Driver Privacy Protection Act, 18 U.S.C. § 2721 et seq., (“DPPA”) and other similar federal,
state and local laws regulating the release of such consumer reports. Customer certifies that it will follow the requirements of the DPPA
and the various state laws implementing the DPPA in regard to motor vehicle reports.
PART I. TYPE OF BUSINESS
(please select and initial)
_____
Employer*.
Screening applicants and/or employees for Customer’s company only.
Number of Employees: _____
Describe Type of Business: _________________________________________________
*
All Non-Motor Carrier Companies must provide one of the following documents completed by the IRS
(please select & provide verification to your Trak-1 Representative):
EFTPS Enrollment Form
Federal 940 FUTA Return
Federal Tax Deposit Coupon
Federal 941 Quarterly Return
_____
Motor Carrier
. Customer must provide DOT, ICC or Public Utility Commission (PUC) number: ________________________
Customer is a member of a State Trucking Association:
NO
YES
If Yes, Customer is a member of the following State(s) Trucking Association: _______________________________________
_____
Insurance Agency or Company
.
Customer must provide one of the following:
Copy of Producer/Agency License OR
NAICS Code (Provide Certificate of Authority): _________________________
_____
Reseller (Wholesale).
Please indicate your client base:
Employers
Insurance Companies
Other: _____________________________
PART II. CONSUMER CREDIT REPORTS
Will Customer be ordering Consumer Credit Reports?
YES*
No
*If Yes, Customer must also receive and complete the Consumer Credit Reports Addendum.
PART III. MVR PRODUCT ACCESS
Will Customer be ordering Motor Vehicle Reports (MVR)?
YES*
No
*If Yes, Customer must indicate the purpose for ordering MVR. Please note that additional State Specific Paperwork may be required.
Customer orders MVRs for employment purposes, i.e. for applicants and employees only
Customer orders MVRs for the purpose of underwriting insurance.
Customer orders MVRs for the purpose of reselling or providing to a third party (please identify reason below):
Insurance
Employment
Other: ______________________________________________________________
Customer orders MVRs for another reason. Please describe: ___________________________________________________
____________________________________________________________________________________________________
ADDENDUM TO CUSTOMER SERVICES AGREEMENT
MOTOR VEHICLE RECORDS ADDENDUM
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 4 of 5
Volume 2 – Updated 12/4/06
State of Pennsylvania Driver Authorization
I, ___________________________________, do hereby authorize the Division of Motor Vehicles to
release my driving record to.
End User Company Name: __________________________________________________________
Address: ________________________________________________________________________
________________________________________________________________________________
Phone Number: ___________________________________________________________________
This release shall remain in full force and effect until I, myself, file formal withdrawal.
Driver’s Full Name ________________________________________________________________
Date of Birth ______________________________________________________________________
Drivers License Number ___________________________________________________________
_______________________________________
Signature
_______________________________________
Date
ADDENDUM TO CUSTOMER SERVICES AGREEMENT
MOTOR VEHICLE RECORDS ADDENDUM
2705 East 21
st
Street – Tulsa, Oklahoma 74114 – Ph. (918) 779-7000 – www.trak-1.com
Page 5 of 5
Volume 2 – Updated 12/4/06
State of Washington Driver Authorization
EMPLOYEE OR PROSPECTIVE EMPLOYEE REQUEST
That I, _________________________________, am an employee or prospective employee of the company
named below and that I request a copy of my official Driving Record in the
State of Washington
be released
to my employer or prospective employer or their agent.
Authorization of employee or prospective employee for release of abstract of driving record
_________________________________________________________________________________________________
Signature
Date
WA License #
or print full name & date of birth
EMPLOYER ATTESTATION
(A) That the company named below is an employer or prospective employer of the above named individual and that I am a
representative authorized to bind said company.
(B) That
Trak-1 Technology
is acting as agent on our behalf to obtain the abstract of driver records of the above named individual.
(C) That abstracts of driver record
shall be used exclusively to determine whether the above named individual should be
employed to operate a school bus or commercial vehicle upon the public highways
, and that no information contained therein
shall be divulged, sold, assigned, or otherwise transferred to any third person or party. A commercial vehicle is defined as any vehicle
the principal use of which is the transportation of commodities, merchandise, produce, freight, animals, or passengers for hire.
(D) That the information contained in the abstracts of driver records obtained from the
Washington State Department of Licensing
shall be used in accordance with the requirements and in no way violate the provisions of RCW 46.52.130, attached in part for easy
reference.
___________________________________
Company Name
______________________________________
Address
______________________________________
Name (print)
Title
______________________________________
Signature
Date
This record must be maintained by the employer or prospective employer for a period of not less than two (2) years from the
last date above. Failure to obtain all signatures or misuse of records obtained from the State of Washington may result in
prosecution under RCW 46.52.130.
RCW 46.52.130 Abstract of driving record -- Access -- Fees -- Penalty
A certified abstract of the driving record shall be furnished only to the individual named in the abstract, an employer or prospective employer or an agent
acting on behalf of an employer or prospective employer. Upon proper request, a certified abstract of the full driving record maintained by the
department shall be furnished to the individual named in the abstract or to an employer or prospective employer or an agent acting on behalf of an
employer or prospective employer of the named individual. The abstract, whenever possible, shall include an enumeration of motor vehicle accidents in
which the person was driving; the total number of vehicles involved; whether the vehicles were legally parked or moving; whether the vehicles were
occupied at the time of the accident; whether the accident resulted in any fatality; any reported convictions, forfeitures of bail, or findings that an
infraction was committed based upon a violation of any motor vehicle law; and the status of the person's driving privilege in this state. The enumeration
shall include any reports of failure to appear in response to a traffic citation or failure to respond to a notice of infraction served upon the named
individual by an arresting officer. Any employer or prospective employer or an agent acting on behalf of an employer or prospective employer receiving
the certified abstract shall use it exclusively for his or her own purpose to determine whether the licensee should be permitted to operate a commercial
vehicle or school bus upon the public highways of this state and shall not divulge any information contained in it to a third party. Release of a certified
abstract of the driving record of an employee or prospective employee requires a statement signed by: (1) The employee or prospective employee that
authorizes the release of the record, and (2) the employer attesting that the information is necessary to determine whether the licensee should be
employed to operate a commercial vehicle or school bus upon the public highways of this state. If the employer or prospective employer authorizes an
agent to obtain this information on their behalf, this must be noted in the statement. Any negligent violation of this section is a gross misdemeanor. Any
intentional violation of this section is a class C felony.
PRODUCT ANNCOUNCEMENT:
NEW HAMPSHIRE MVR RELEASE
January 24, 2007
Dear Customer,
The state of New Hampshire now requires a state specific Release form to be filled out by you and
signed by your applicant prior to obtaining any New Hampshire motor vehicle records. Please note
that this Release must be signed by your applicant before a notary public.
You may obtain a copy of the Release at http://www.nh.gov/safety/divisions/dmv/forms/dsmv505.pdf
The following instructions will assist you in completing this form.
I.
Requested Information: Select box “B”, “Another person’s Motor Vehicle Record?”
II.
Requestor Information: List your company’s information
III.
Requested Records: Select the second box, “Driver Record (Non-Certified copy)”
IV.
Intended Use of Information: Leave this section blank
V.
Search For: Complete this section using your applicant’s information
VI.
Signed Authorization: Applicant must sign in the first box before a notary public.
You, the customer, must sign in the “Certification” box.
Please note that you are prohibited under New Hampshire law from requesting any motor vehicle
records from the state without first filling out this Release. You are responsible for the retention of this
Release for no less than five (5) years. Please refer to Title XXI, Chapter 260, Administration of
Motor Vehicle Laws: Powers and Duties, Section 260:14 for specific information regarding the
retention of records. Retention of this Release and other covered records is very important. The state
of New Hampshire may request these Releases in a random audit. If an audit does occur, either Trak-1
or the New Hampshire Department of Motor Vehicles will contact you requesting copies of the
Release(s).
If you have any questions, please contact your Account Representative.
Thank you for your cooperation,
Your Product Delivery Team.
RELEASE OF
MOTOR VEHICLE
RECORDS
(Pursuant to RSA 260:14)
NH DEPARTMENT OF SAFETY
Division of Motor Vehicles
23 Hazen Drive, Concord, NH 03305
Tele:
Driver Records
(603) 271-2322
Registration
(603) 271-2251
Repro/Accidents
(603) 271-2128
Title
(603) 271-3111
Fax
(603) 271-1061 (all areas)
Form DSMV 505
(Rev. 03/05)
I. Requested Information: Are you requesting:
A.
Your Motor Vehicle Record?
B.
Another person’s Motor Vehicle
Record?
The back of this form must be completed and notarized.
C.
Another person’s Motor Vehicle
Record as an authorized agent of
A
your
Certificat
employer
e of Authority must
or a
accompany
company?
this request, or one
must be on file with the Division of Motor Vehicles.
II. Requestor Information:
Name of Requestor
: ____________________________________________________
Employer/Company
(If applicable): _______________________________________________
Address: ________________________________________Tele.#: ___________________
City: ___________________________________ State: __________ Zip: ______________
III. Requested Records:
Driver Record (Certified copy):
$ 10.00
Driver Record (Non-Certified copy):
$ 8.00
Driver Record (Insurance copy):
$ 8.00
Registration Listing (Current Information Only): $ 5.00
Registration (Certified copy):
$ 10.00
Title Search:
$ 20.00
License Applications and Letters of Verification: $ 10.00
Insurance Card (Accident use only):
$ 1.00
Accident Report
(Requestor will be notified of cost):
$ 1.00 per page ($5.00 minimum)
Other: _______________________________: $______
Make checks payable to “State of NH – DMV”
IV. Intended Use of Information:
IMPORTANT: To be completed only if you checked Box C above
For use in connection with any civil, criminal, administrative or arbitral proceeding.
Docket # _____________________ Court: ____________________[RSA 260:14 V (a)(2)].
By a bank or similar institution to verify the accuracy of personal information submitted by
the individual to the bank [RSA 260:14 V (a)(3)].
For providing notice to the owner(s) of a towed or impounded vehicle [RSA 260:14 V (a)(5)].
For use by any private investigative agency or security service licensed by this state for any
purpose permitted pursuant to RSA 260:14, V (a), other than for bulk distribution for
surveys, marketing or solicitations pursuant to RSA 260:14, V (a)(8)
__________________________
[RSA
260:14
V
(a)(6)].
Indicate specific reason here
By an employer or its agent or insurer to obtain or verify information relating to a holder of a
commercial driver’s license [RSA 260:14 V (a)(7)].
By a public utility to perform its public service obligation provided the individual has given
their express consent [RSA 260:14, V (a)(9)].
For an insurance company or by its authorized agent [RSA 260:14 IV (a)(2)].
Vehicle or boat information only.
For use by a life insurance company authorized to write life insurance policies in New
Hampshire, or its authorized agent.
In checking off this box, I represent that the
named person’s written consent to the release of the record has been obtained
and that the record will be used solely in connection with claims investigation,
rating, and underwriting. ________________
[(RSA 260:14, V(a)(10)]
(Initial here)
V. Search For (provide all applicable information):
Name:____________________________________________
Date of Birth: ______________________________________
Registration/Plate #: _________________________________
Driver License/I.D. #: ________________________________
Vehicle Identification #: ________________________________
Last Known Address: ________________________________
__________________________________________________
Date of Accident: ____________________________________
Location of Accident: _________________________________
Route/Street
City/Town
Other Identification Information:
____________________________________
***Reverse Side Must Be Completed Before Processing***
VI. Signed Authorization:
If you are requesting your record be released to another person, the authorization of the person listed in
Section V “Search For”
must be acknowledged by a Notary Public or a Justice of the Peace on the back of
this form.
Notary Public / Justice of the Peace Acknowledgement:
I authorize my record to be released to a third person:
____________________________________________________ Date:_____________
(Signature)
State of _______________, County of: ___________________ss Date: _____________
The above named ______________________________ personally appeared and made oath
that the above declaration by him is true.
In witness whereof I hereunto set my hand and official seal:
_____________________________________
_______________________
Notary Public/Justice of the Peace
Commission Expiration
Certification:
I have read RSA 260:14 and I understand the
limitations placed on the use of information
received by the Department of Safety. This form
is signed under penalty of unsworn falsification
pursuant to RSA 641:3 and subject to the
penalties specified in RSA 260:14, IX.
____________________________________
Signature of Requestor
Date: _____________
VIII. PENALTY CLAUSE:
RSA 260:14, IX states as follows:
(a) A person is guilty of a class B misdemeanor if such person knowingly discloses information from a department record
to a person known by such person to be an unauthorized person; knowingly makes a false representation to obtain
information from a department record; or knowingly uses such information for any use other than the use authorized by the
department. In addition, any professional or business license issued by this state and held by such person may, upon
conviction and at the discretion of the court, be revoked permanently or suspended. Each such unauthorized disclosure,
unauthorized use or false representation shall be considered a separate offense.
(b) A person is guilty of a class B felony if, in the course of business, such person knowingly sells, rents, offers, or exposes
for sale motor vehicle records to another person in violation of this section.
OFFICIAL USE ONLY
Date Received:_______________________
Date Sent:___________________________
Type of Identification:
Valid Photo Driver License
State-issued Photo ID
Valid Military Identification
Valid Passport
Birth Certificate
Other (specify) __________
ID Number _____________________________________
_______________________________________________
______________________________________
Employee Verifying Applicant Identification (Print Name)
Signature
-----------------------------------------------
DO NOT WRITE BELOW THIS LINE
----------------------------------------------
MVR Turnaround & Fee Schedule
Last Updated 1.1.2008
*All times shown are Pacific Standard Time.
**Report turnaround is based on experience. Report turnaround times and State Fees are subject to change without notice.
STATE
TURNAROUND
CUT-OFF
(Non-Instant)
TURNAROUND
(Non-Instant)
REPORTS RETURNED
(Non-Instant)
STATE FEE
EFFECTIVE
DATE
Alabama
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Alaska
NON-INSTANT
3:45p
ONE DAY
7:10a
$5.00
1/1/08
Arizona
INSTANT
N/A
N/A
N/A
$6.25
1/1/08
Arkansas
INSTANT
N/A
N/A
N/A
$11.50
1/1/08
California
NON-INSTANT
2:30p
ONE DAY
7:00a
$2.00
1/1/08
Colorado
INSTANT
N/A
N/A
N/A
$2.20
1/1/08
Connecticut
INSTANT
N/A
N/A
N/A
$16.00
1/1/08
Delaware
INSTANT
N/A
N/A
N/A
$15.00
1/1/08
Dist. Of Columbia
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Florida
INSTANT
N/A
N/A
N/A
$3.15
1/1/08
Georgia
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Hawaii
NON-INSTANT
3:30p
2 DAYS
5:00p
$9.00
1/1/08
Idaho
INSTANT
N/A
N/A
N/A
$5.50
1/1/08
Illinois
INSTANT
N/A
N/A
N/A
$12.00
1/1/08
Indiana
INSTANT
N/A
N/A
N/A
$7.50
1/1/08
Iowa
INSTANT
N/A
N/A
N/A
$8.50
1/1/08
Kansas
INSTANT
N/A
N/A
N/A
$6.50
1/1/08
Kentucky
INSTANT
N/A
N/A
N/A
$5.00
1/1/08
Louisiana
INSTANT
N/A
N/A
N/A
$6.00
1/1/08
Maine
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Maryland
INSTANT
N/A
N/A
N/A
$9.00
1/1/08
Massachusetts
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Michigan
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Minnesota
INSTANT
N/A
N/A
N/A
$5.00
1/1/08
Mississippi
INSTANT
N/A
N/A
N/A
$11.00
1/1/08
Missouri
INSTANT
N/A
N/A
N/A
$1.25
1/1/08
Montana
INSTANT
N/A
N/A
N/A
$7.25
1/14/08
Nebraska
INSTANT
N/A
N/A
N/A
$3.00
1/1/08
Nevada
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
New Hampshire
INSTANT
N/A
N/A
N/A
$9.00
1/1/08
New Jersey
INSTANT
N/A
N/A
N/A
$10.00
1/1/08
New Mexico
INSTANT
N/A
N/A
N/A
$2.50
1/1/08
New York
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
North Carolina
INSTANT
N/A
N/A
N/A
$8.00
1/1/08
North Dakota
INSTANT
N/A
N/A
N/A
$3.00
1/1/08
Ohio
INSTANT
N/A
N/A
N/A
$2.00
1/1/08
Oklahoma
NON-INSTANT
2:30p
ONE DAY
5:15a
$11.00
1/1/08
Oregon
NON-INSTANT
N/A
Up to 1 week
N/A
$4.00
1/1/08
Pennsylvania
NON-INSTANT
Special Notarized
Auth Form Required
N/A
1-2 weeks
N/A
$10.25
1/1/08
Rhode Island
INSTANT
N/A
N/A
N/A
$19.50
1/1/08
South Carolina
INSTANT
N/A
N/A
N/A
$7.25
1/1/08
South Dakota
INSTANT
N/A
N/A
N/A
$4.00
1/1/08
Tennessee
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Texas
INSTANT
N/A
N/A
N/A
$6.50
1/1/08
Utah
INSTANT
N/A
N/A
N/A
$9.00
1/1/08
Vermont
INSTANT
N/A
N/A
N/A
$13.00
1/1/08
Virginia
INSTANT
N/A
N/A
N/A
$7.00
1/1/08
Washington
NON-INSTANT
Special Auth Form
Required
1:00p
ONE DAY
7:00a
$10.00
1/1/08
West Virginia
INSTANT
N/A
N/A
N/A
$8.00
2/1/08
Wisconsin
INSTANT
N/A
N/A
N/A
$5.00
1/1/08
Wyoming
NON-INSTANT
4:00p
ONE DAY
5:30p
$3.00
1/1/08