1. A. Introduction
    2. 1. Glossary 3
    3. 2. Temporary Emergency Child Care Beginnings 4
      1. B. Ministry and Vision Statements
      2. 1. Ministry Statement 4
      3. 2. Vision Statement 5
    4. C. Organization of TECC
      1. D. Training and Equipment
    5. 1. Training Requirements 10
    6. 2. The Trailer 13
    7. E. Being a Team Member
    8. F. Protection of Children on Response
    9. G. Characteristics of Children
    10. 1. Birth to Three Years Old 27
    11. 2. Four to Five Years Old 28
    12. 3. Six to Seven Years Old 29
    13. H. Ministering to Child Victims
    14. I. Room Arrangements and Schedules
    15. J. Emergency Child Care Forms
    16. K. Resources  47
  1. Glossary
  2. Temporary Emergency Child Care Beginnings
        1. Yellow Cap Volunteers
  3. Major Disaster: Single State Response
  4. Local Disaster—Church or Associational Response
  5. Training Requirements
    1. II.  Blue Cap Training
          1.     The Trailer
        1. General Equipment Suggested
  6. Qualities and Characteristics
    1. Directors
    2. Pre-Opening: On-Site Coordinator and TECC Unit Director
    3. Operational: TECC Unit Director
    4. All Staff
    5.  Team
          1. Age Group Leader and Age Group Assistants
    6.  Children and Classroom
    7.  Facility and Equipment
    8.  Team Family
    9.  Improvements and Closing 
  7. Security
    1. 1. Follow recommended ratios and guidelines on playground outings. 
        1. Social
      1. Social
      2. Service Center
      3. Day Care Center
  8. Staff Medical Information
  9. Temporary Emergency Child Care Pick-Up Slip
  10. Injury Report
      1. The ABC's of Safe and Healthy Child Care
    1. American Red Cross
 
                        
Oklahoma
Temporary
Emergency
Child Care
Training Manual
Updated 3/27/08
Temporary Emergency Child Care
(TECC)


A.
Introduction


1.
Glossary3



2.  Temporary Emergency Child Care Beginnings  4
 


B. Ministry and Vision Statements


1. Ministry Statement4



2.  Vision Statement  5
 


 
C.
Organization of TECC
1.
General6
2. Chain of Command7
3. Child Care Unit Organization8
4. Protocol: Agreement and Call-Out8


D. Training and Equipment


1.
Training Requirements10



2.  The Trailer  13
 


 
E.
Being a Team Member
1.
Qualities and Characteristics16
2. Responsibilities18
3. Things to Avoid21


 
F.
Protection of Children on Response
1.
Security22
2. Registration and Dismissal of Children23
3. Sanitation24
4. Health Concerns26


G.
Characteristics of Children


1.
Birth to Three Years Old27



2.  Four to Five Years Old  28



3.  Six to Seven Years Old  29
 


 
H.
Ministering to Child Victims
1.
How Children Are Impacted by Disasters30
2. How Children React to Disasters30
3. Leading Children to Cope With Disasters31


 
I.
Room Arrangements and Schedules
1.
Room Arrangements32
2. Suggested Schedules33
3. Sample Daily Schedule for Staff34


J.
Emergency Child Care Forms
 
1.
Disaster Relief Personal Information Form
35
2. Staff Medical Information
36
3. Information Required for all Workers With Children and Youth
37
4. Reference Form
38
5. TECC Registration Form
39
6. Sample Pickup Slip
41
7. Injury Report
42
8. Disaster Relief Incident Report
43
9. Disaster Relief TECC News Release
44
10. Trailer Pre-Trip Check
45
11. Summary of Daily Child Care Registration and Attendance
46


 
K.
Resources47
 
 

 
 
 

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Glossary
TECC
Temporary Emergency Child Care
FEMA Federal Emergency Management Agency
ARC American Red Cross
NAMB North American Mission Board
VOAD Volunteer Organizations Active in Disasters (state chapters)
Service Center Location within the disaster area where agencies give monetary aid-
vouchers to disaster victims
Licensing Agency State agency responsible for giving permission for TECC to function
on-site in the aftermath of disasters
Gifts-in-Kind Material donations of food, clothing, cleaning supplies, furniture, et cetera given by the general public to the disaster victims
Team Group of trained Baptist volunteers who are on-site administering TECC
Hats Used interchangeably with “caps” to designate the official order of            leadership on the disaster relief TECC team, such as white hat (cap),            blue hat, yellow hat

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Temporary Emergency Child Care Beginnings
    
In 1979, the Texas Men’s disaster relief unit set up a Temporary Emergency Child Care (TECC) response ministry at Wichita Falls, Texas as a result of a devastating killer tornado. Karl Bozeman developed four teams of TECC across Texas and published a book describing in the clearest details how to build equipment and resource modules for several age groups; how to train volunteers in child care ministry; and how to build and equip the response trailer. Chris Shelby was the site coordinator of the first TECC response team at Wichita Falls. Her diary has been a part of over a dozen state Baptist convention’s premiere TECC and program development of women and men.  Since the Texas beginning and over 20 years later, there are 16 state TECC units on line.
The multi-state response of TECC in 1994 during a flood in Albany, Georgia and the Red River Valley flood in North Dakota/Minnesota in 1997 led to the development of a Temporary Emergency Child Care Manual as part of the Southern Baptist Convention (SBC) Disaster Relief Operational Procedures (DROP) Manual. It was also important to correlate temporary emergency child care with the other Baptist disaster relief ministries being performed at each disaster. Therefore, a meeting was called by Mickey Caison on November 11-13, 1997, for the purpose of developing the manual. This ministry is a tremendous channel of God’s love to a community that is trying to recover to an ordered lifestyle following the disruption from a disaster. Like the other Baptist disaster responses, the TECC ministry deals with the recovery and reordering (rebuilding) phase of the disaster.
May we continue to be servants, servant-minded with servant hearts, modeling servanthood as Jesus did when he washed the feet of the disciples. It is to this end that the TECC ministry and this manual are dedicated.
 
 
Ministry Statement
  
Temporary Emergency Child Care is the caring for children when a disaster strikes. It is a ministry where children and parents are shown the love of Jesus at a time when care and attention are vital needs in their lives. This ministry is a tremendous channel of God’s love to a community that is trying to recover to an ordered lifestyle following a disruption of various degrees. This disruption could range from a single family disaster to a catastrophic disaster.
Vision Statement
Providing for children during a disaster. They will need:
 
· Love -- Loving, caring workers help the child through a trying time.
· Continuity -- Bringing some order and continuity to children’s lives when awareness of and attention to their needs is usually erratic.
· Safety -- A safe environment while parents attend to necessary activities.
· Schedule -- A normal routine of meals, rest, play, and attention.
· Cleanliness -- Provide and maintain a clean, sanitary environment.
· Acceptance -- Accepting children as they are and provide them with a feeling of well-being.
· Calm atmosphere -- Calm workers in a calm environment.
 
Providing a ministry to families in the aftermath of a disaster with the following:
 
· Relief -- Providing temporary child care so parents are free to deal with many circumstances needing attention, including disaster services assistance for the home (relocating/reconstruction) by FEMA, ARC, and other disaster agencies.
· Understanding -- Accept others without judgement or criticism.
· Compassion -- A friendly smile, a listening ear, and a sense of caring.
· Love -- Modeling the love of Jesus.
 
· Referrals -- Help provide the parents with the information of the types of disaster assistance available.
· Sharing the Gospel -- Giving a verbal presentation of the gospel.
 
Coordinating TECC with other relief organizations.
 
· Cooperation -- Working simultaneously with other Southern Baptist disaster relief ministries.
· Communication -- Ongoing consultation with the Southern Baptist Convention (NAMB), state Baptist conventions, Baptist associations, local church ministries, and other disaster relief agencies.
· Adaptability -- Be flexible to meet the changing needs that occur in a disaster.
 
Mission Opportunities for the local church and association, including evangelism and follow-up ministries.
· Sensitivity -- Realize that TECC workers are “ambassadors for Christ ...” and as representatives of the local church and association can assist in the building of a caring atmosphere and reputation.
· Missions in action -- Develop an awareness and provide information among the membership of local churches and associations for mission opportunities.
 
General
 
In Southern Baptist Disaster Relief, the North American Mission Board and state Baptist conventions are responsible for the organization and administration of the disaster relief ministry within their jurisdiction. Temporary Emergency Child Care (TECC) is part of the program that individual states have chosen to develop and support as a part of their state Baptist convention ministry. State Baptist conventions are solely responsible for the recruitment and enlistment of their TECC volunteers. The credentials as well as background checks of the volunteers are the responsibility of the state Baptist convention disaster relief directors.
  
The updating and debriefing of TECC volunteers, as well as travel and maintenance cost to the volunteers, are negotiated between the state Baptist convention and their volunteers.
The TECC units are owned and operated by the state Baptist conventions. The purchase of the units, equipment, and supplies is the sole responsibility of the state Baptist convention, association, or church that owns the unit. The cost of transportation, maintenance, insurance, and additional equipment is handled by the entity that owns the unit. The state Baptist convention will provide equipment, supplies, and training that meets the industry standard, as best as can be supplied in an environment characterized by mobility and lack of essential services.
Chain of Command
 
A. National Leadership 
1. Off-site coordinator
2. On-site coordinator
3. State area coordinators
B. State Leadership 
1. State disaster relief director
 
2. Off-site coordinator
3. On-site coordinator
  4. Unit director(s)

 
 
 
 
 
 

         
 



 
Yellow Cap Volunteers
 
Organizational structure for the national disaster relief program, including TECC.
Child Care Unit Organization
 
       
A. Leaders: Blue Caps
1. On-site coordinator
2. Unit director
B. Staffing Personnel         
1. Minimum staff to child ratio should exceed the recommended ratios.
2. Always have a minimum of two trained workers for each age group.
3. Preferred ratio for multiple groups:
· one adult to three children – two-years-olds and under
· one adult to five children – three- to five-year-olds
· one adult to eight -- elementary school children
 
4. Ethnic/bilingual team members.
C. Availability Schedule
1. Prepare to stay up to seven days.
2. Plan for overlap of 24 hours for transition between teams.
 
 
Multi-Unit Response
 
A. Chain of Command
1. White cap - coordinates all child care units
2. Blue cap - director of individual unit
B. Options Involving Interstate Relationships: Units and Staff (Teams)
 
1. Original on-site unit remains, to be staffed with trained TECC volunteers from other states.
2. Replacement unit(s) are moved in as necessary and available when previous unit(s) go home. Certainly, overlap and coordination are expected.
3. Use of local facility with child care equipment in place. This is both a beginning stage and a long range opportunity for continuing child care (after the TECC units have gone).
 
    
Protocol: Agreements and Call-Out
The Southern Baptist Convention has a formal agreement with the American Red Cross (ARC) that states, “Both organizations will work in cooperation to render maximum effective services to individuals in times of disaster.” (August 31, 1994, Elizabeth Dole, president, ARC with the SBC)
Major Disaster: Multi-State Response
The call-out protocol is explained on page 19 of Involving Southern Baptists in Disaster
Relief. The protocol assumes that a multi-state call-out originates with the national disaster relief director and is communicated through the state disaster relief director and his or her system.
It consists of the following stages:

A.   Alert
1.  Can you go?
2.  This stage is updated about every 12 hours.
3.  The 'alert' volunteers are notified by the state system.
 

B. 
Standby
1. A unit on standby is assumed to be able to respond as soon as it is called.
2. This stage should be updated every six hours.
3. If the unit or team cannot go within 24 hours, they will revert to alert or be taken off the potential response plan.
4. The 'standby' volunteers are notified by the state system.
 
C. 
Go
1. Go means the response is definite.
2. The unit will depart within six hours or less.
 
3. The vital information includes the circumstances, the location, the contact person and data, and how to get there.
4. The 'go' volunteers are notified by the state system.
D.
No Go
1. “No Go” means the unit status may revert to standby, alert, or be taken off the potential response plan.
2.
The 'no go' volunteers are notified by the state system.

 

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Major Disaster: Single State Response

State disaster relief units (TECC units, feeding units, clean-up units, et cetera) can be activated by:
 

A.
Southern Baptist Disaster Relief

1.  National disaster relief director
2.  State disaster relief director
3.  Another state disaster relief director
 

B.
Chapter, Regional, State or National ARC or Other Civil Offices
 
1. The appropriate director(s) of missions will be contacted concerning the status of these requests.
2. The national disaster relief director will be given updates
  
C.
Director of Missions
 
1. The regional or state American Red Cross Chapter and appropriate civic and VOAD agencies will be informed, including the Governor’s office.
2. The national disaster relief director will be given updates.

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Local Disaster—Church or Associational Response
A.
Activating the State Units
1. Only the state disaster relief director may activate the disaster relief units within the state system.
2. An association should first contact the state director in order to activate the state system.

 

B. Activating the Local or Church/Associational Units
 
1. Trained local or church/associational volunteer teams are encouraged to respond immediately to the rescue and cleanup and offer local child care on a small scale basis.
2. The local director of missions should be included in the loop.
3. It is always a good idea to quickly coordinate any response with the state system, the local police, the ARC, the local emergency services officers, and the Salvation Army. These agencies can be helpful for securing food and supplies.
4. Trained volunteers are encouraged to cautiously display the disaster relief logo and the proper identification badges when serving in a local response.
 

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Training Requirements
 
Southern Baptists must complete the following to be recognized as a trained volunteer for disaster relief ministries in temporary emergency child care. Trained volunteers are allowed to wear the official disaster relief logo and clothing to official disaster responses or official functions.
 
I. Yellow Cap Training
A. Required Training
1. Involving Southern Baptists in Disaster Relief
2. Temporary emergency child care training material
3.   Hands-on introduction to a temporary emergency child care unit
4. First aid and CPR
 
5. State required training - each state may set other requirements for TECC team members
 
B. Additional Training
 
1. State convention, associational, and local training events that focus upon teaching and caring for preschoolers and children.
2. Study the SBC’s current children and preschool publications
3. Other disaster relief courses such as stress management, safety and sanitation, food sanitation, etc., usually available at the state disaster relief training events
4. Workshops put on by regional child care resource and referral agencies (see yellow pages in phone book under child care)
C. Training Updates
1. Retraining will be required on a minimum of a three-year cycle
 
2. A response to a disaster can be considered as a “hands-on training” update as determined by each state’s policy


 
II.
Blue Cap Training
A. Required Training
1. Complete the yellow cap minimum training
2. Complete the blue cap training
a. Be taught by the state or national disaster relief director or representative
 
b. Use SBC blue cap training material
c. Trainees come by invitation only
3. Additional requirements set by each state convention
B. Elective SBC or ARC Disaster Relief Courses
 
1. Stress Management
2. Serving a Diverse Community
3. Advanced Child Care Teaching Skills
4. Food Sanitation and Safety
 
C. Apprentice Training
Unit directors should have several hours of blue cap apprentice training at a real or simulated disaster. States in their premiere staffing are encouraged to partner with an experienced state TECC unit for on-site “hands-on experience.” This is especially important for potential blue cap directors who would be responsible for the leadership of the state’s maiden response.
D. Blue Cap Appointments
A blue cap appointment is not automatic nor is it guaranteed upon the completion of any or all of the above training. The state disaster relief director reserves the right to review all potential blue cap appointments. These are not lifetime appointments. Moreover, successful blue cap recipients are not always assigned a director’s position on each outing.
 
III. White Cap Training
    
A. Definition
The white cap directs the ministry of multi-state units of the same relief ministry (i.e., temporary emergency child care) and/or one or more units in each of the responses such as a feeding unit; a temporary emergency child care unit, clean up unit, et cetera.
B. For a State Response
In the case of a single state responding to a disaster with its own multiple units, the state director usually serves as the white cap, and the training is by the nature of the office or by his/her appointment. In this case, the white cap will also bear the name of the state, as do the blue caps and unit and on-site coordinators. (Recall that some state structures include both an overall on-site coordinator as well as unit directors for the units responding to the disaster.)
C. For a Multi-state Response
In the case of a multi-state, same ministry response (i.e., a multi-state TECC response), the white cap is appointed by the national disaster relief director.
D. Minimum Requirements
The white cap will have the skills and minimum training of a blue cap. In addition, the white cap will have a proven record of leadership in Baptist child care work, Baptist missions, and discipleship.
E. An Expert in Interagency Cooperation and Public Relations
The white cap will be well-trained in interagency agreements and cooperation skills. The white cap should complete the ARC course in Shelter Management and implement the agreements involved.
 

 
The Trailer
 
The typical disaster relief TECC unit is a trailer or truck with a loading ramp sufficient to transport equipment and supplies for temporary emergency child care. (Suggested trailer size is 8' wide x 16' long, tandem axle.) Some states have a 6 ' x 12' single axle trailer. The interstate towing regulations are significantly different for each category. A camper-type, pick-up towing vehicle can provide extra space for equipment and supplies.
 
A unit towing vehicle should have:
1. A log book of the maintenance and safety equipment records.
2. The log of trip and accumulated miles for each response and miles to date.
 
3. A safety checklist of the trailer and tow vehicle including tire pressure, tire inspections, electrical checks, hook-up safety chains, and proper ball and locking pin.
 
A unit trailer should have:
1. A spare tire, tire gauge, flares, and spare electrical parts such as fuses, bulbs, flashlights.
 
2. A tool box, lug wrench, hydraulic jacks, and safety blocks.

 
Equipment List


 
General Equipment Suggested
1. One or more directional hanging or yard signs on wood/metal stakes with information about the temporary emergency child care provided.
2. At least one module on wheels per age group with covered plastic containers similar to the unit described by Karl Bozeman’s TECC guide. The module should be equipped with resources sufficient to set up the initial TECC operation, including games, art supplies, paper, puzzles and activity resources.
 
3. One 3500-5000 watt generator and one gas container.
4. Two extension cords with proper amperage, at least 50' long, with power strip*.
5.
An on-demand propane or electric water heater*
6. Two electric space heaters*
7. Portable electric lights*
8. One electric skillet*
9. Washer and dryer units*

*Each state may have regulations governing some of these suggested items because of liability concerns.

 
Infant and Toddler Equipment  
1. Changing tables
2. At least two folding rocking chairs
 
3. At least four folding cribs
4. At least two playpens
5. 2-4 high chairs or fold-up children’s seats with tray
6. One diaper container with lid and liner
7. Trash containers, one labeled for bio-waste material
 
Age Appropriate Equipment
1. Child-size tables and chairs
2. One child-size rocker
3. 2-3 CD/cassette players with activity tapes/CD’s and rest time music
 
 
Other Basic Support Equipment
 
1. Shop vacuum and carpet sweeper
2. Hand-held communications equipment such as a set of two- or three-watt business/ham radio and a cellular phone
3. First aid kit, child/adult
4. Flashlights with plenty of batteries
5. One 15-20 gallon cooler and two-gallon water cooler with spigot
6. Trash containers with lids and liners
7. Laundry hampers (for dirty linen)
8. Weather band radio
9. Ear thermometer
 
(There are other sources on the field for necessary items. Check with VOAD, American Red Cross, Salvation Army, gifts-in-kind, warehousing, and local churches.)

Supply List
 

 
Refreshments for Children and Volunteers
 
1. Monitor foods/drinks, et cetera for expiration dates
2. Formula for infants (several types), variety of baby food
3. Eight gallons of distilled water
4. Juice and other drinks, sugar free, decaffeinated, water
5. Serving utensils (disposable plates, cups, forks, spoons and napkins)
6. Baby bottles in a variety of sizes
 
Sanitation and Hygiene Supplies
 
1. Disposable diapers in sizes to fit newborn through toddlers (3 to 6 dozen each size)
2. Facial tissues (At least 6 boxes)
3. Bathroom tissue (at least 12 rolls)
4. Disposable gloves, (Latex and vinyl)
5. Garbage bags in various sizes
6. Anti-bacterial liquid hand soap
7. 2 gallons regular bleach (has to be a 1/10 concentration) and non-chemical disinfectants
8. Three dish pans and dish drainer, one with lid for sanitizing solution for toys
9. Cleaning equipment and supplies sufficient to clean an area for the care and protection of children (mops, brooms, dust pans, buckets, dish pans, disinfectant solutions, disposable cloths, spray bottles and sponges)
 
Office Supplies
 
1. 1-2 drawer file cabinet and / or one file box for registration forms, et cetera
2. Pencil sharpener
3. Pencils and pens
4. Spiral notebooks or 3-ring binder notebooks for messages
5. Staples, stapler
6. Scotch tape
7. ID wristbands
8. Several sizes of masking tape
9. One 3-hole punch
10. Paper clips: a box each of multiple sizes is suggested
11. Post-itTM notes: several packages each of multiple sizes
12. Paper: Several tablets or lined paper for clerical work; also paper for the children to draw on and use for art work.
13. Scissors
14. Clipboards
 
Children’s Supplies
 
1. Art Supplies
2. Games
3. Books
4. Crafts
5. Toys
 
(There are other sources on the field for necessary items. Check with VOAD, American Red Cross, Salvation Army, gifts-in-kind, warehousing, and local churches.)
 

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Qualities and Characteristics
 
“Therefore be imitators of God, as beloved children. And walk in love, as Christ loved us and gave himself up for us, a fragrant offering and sacrifice to God (Ephesians 5:1-2, RSV).
 
Unit Director (Blue Cap)
· Member of a Southern Baptist church
· Blue cap training
· Experienced child care program director/volunteer
· Supervisory skills
· Decisive
· Able to accept and give constructive criticism
· Receptive to diverse cultural and ethnic communities
· Aware of medication guidelines and limitations
· Able to maintain a safe and secure environment
· Flexible, yet make sound quality decisions
· Have understanding of developmental characteristics of preschoolers and children
  
· Knowledge of and implementation of universal hygiene procedures
· Knowledge of organizational structure of disaster relief team and locations
· Knowledge in how to deal with donations and gifts-in-kind
· Ability to communicate with media, parents, government agencies, and other
disaster relief organizations in a Christ-like manner
· Good physical and emotional health
· Able to quickly exercise common sense judgement
· Current certification in adult/pediatric CPR and first aid
 
Age Group Leader
   
· Member of a Southern Baptist church
· Yellow cap training
· Experienced in lesson planning
· Experienced in working with young children
· Able to receive and follow directions from the unit director
· Flexible
· Able to quickly exercise common sense judgement
· Display caring, loving, nurturing, Christ-like manner
· 18 years or older
· In good physical and emotional health
· Trained in adult/pediatric CPR and first aid
 
Age Group Assistant
· Member of a Southern Baptist church
· Yellow cap training
  
· Experienced in working with young children
· Able to receive and follow directions from the unit director and age group leader
· Flexible
· Able to quickly exercise common sense judgement
· Display caring, loving, nurturing, Christ-like manner
· 18 years or older
· In good physical and emotional health
· Trained in adult / pediatric CPR and first aid
 
Responsibilities



Directors
 



Pre-Opening: On-Site Coordinator and TECC Unit Director
 

A.  Administrative duties
 

 
· Make sure that the agreements are in place for scheduling and supplying all foodstuffs.
· Secure a telephone list of all important contact people
· Continuous communication with national on-site coordinator.
· Daily communication with the state unit off-site coordinator or state director.
· Facility agreement form completed.

B.  Public relations duties
 

 
· Put up signs, flyers, brochures and advertisements announcing the free child care ministry including all appropriate information.
· Deal with news media that may appear at site and be aware of guidelines for photographing children.



Operational: TECC Unit Director
 

A.  Administrative
 

 
· Responsible for registering children or supervising if another staff member is in charge.
· Assign tentative age groups to each group leader. It may be necessary to change these age groups or have multi-age groups as the children begin to arrive.
· Be knowledgeable of and maintain appropriate children to worker ratio.

B.  Team
 

 
· Give supervision to the team on location.
· Check with age group leaders regularly to assess needs of staff and children.
· Coordinate healthy snacks and lunch preparation each day.
· Make sure food sanitation and other sanitation procedures are followed.
· Give encouragement to age group assistants and build a “family” atmosphere with the team.
· Provide a schedule for morning and afternoon break.
· Lead an evaluation session each evening with staff.
· Plan time away, such as an evening meal for staff.
· Lead or ask a team member to lead in a devotional each day.
· See that everyone gets adequate rest.

C.  Parents
 

 
· Be available to give guidance and encouragement to parents, including referrals.
· Be knowledgeable of where parents can go for different kinds of aid and be able to direct parents to the proper agencies, including locations and phone numbers.
· Be cautious not to make promises. Stay within actual knowledge.
· Listen to parents and takes advantage of any opportunity to share the gospel.

D.  Team Closing -- Unit Stays
   

 
· In the case of a multi-state response, duplicate paperwork should be provided to the new team .
· State may require a representative to participate with their unit that remains on site.

E.  Closing the Site
 

 
· Responsible for repacking the trailer.
· Make appropriate person aware of needed repairs and supplies that need to be replenished.
· Provide a list of families served to the local church for follow up, if appropriate.
· Send a “thank you” to host(s), local volunteers, and team members who helped with the children. Send paper work pertinent to each state unit to the state office and a copy to NAMB.



All Staff
 



 Team
 

 
· Clean floor space of the area to be used. This may mean sweeping and mopping to provide a safe, sanitary environment.
· Unpack all modules from the trailer. These shelves make excellent divisions within the room and provide a safer environment. (if in one big room, decreases “run” space).
· Sanitize equipment.
· Set out a few toys to make the environment cheerful and inviting.
· Locate and sanitize the rest room the children and/or staff will use.
· Check work area for safety, including electrical outlets and furniture.
· Be “ever- present” while caring for children, who need to know that God is ever present. Thus, one must be ever present and not distant when ministering to the children.
· Display a courteous spirit at all times.
· Only use appropriate language and mannerisms.
· Be physically and verbally kind to the children, parents, and co-workers.
· Recognize and accept your own limitations. Stay within your training and refer victims or parents for any therapeutic-type interactions, if appropriate.

Age Group Leader and Age Group Assistants

 



 Children and Classroom
 

 
· Meet immediate needs of the children.
· Provide a variety of age appropriate activities for children in their care.
· Provide a loving, accepting atmosphere where children feel secure.
· Always stop for a blessing before meals and snacks and take advantage of every opportunity to bring Bible thoughts and Bible verses into activities.
· Be alert to needs of children and their families in your TECC.
· Provide feeding, diapering, and napping information to parents.
· Encourage and allow children to express their feelings.
· Provide creative, open-ended activities to allow children to work through their feelings.
· Use only positive guidance with the children.



 Facility and Equipment
 

 
· Empty trash at the end of the day.
· Sweep and mop the floor, if necessary.
· Sanitize toys and return toys and supplies to the appropriate bins in the modules.
· Maintain a clean, orderly environment for children.
· Supervise children to maintain a clean, orderly bathroom, classroom, play and eating areas.
· Sanitize and clean bathroom(s) at least daily.



 Team Family
 

 
· Contribute to the family atmosphere of the team.
· Participate in daily devotional and evaluation sessions.
· Be sensitive to the needs of other team members.
· Maintain a clean, orderly meal and lodging area.
· Honor or accept others’ unusual sleeping habits and schedules.



 Improvements and Closing  
 

 
· Assist site director by suggesting materials and supplies that need to be stocked for future disasters or when currently getting low on-site.
· Assist site director in repacking the trailer at the end of the disaster.
 


Things to Avoid
 

Be alert to the following items and practices that may hinder optimal performance of TECC.
 

 
· Radios, CD players, et cetera for personal use.
· Overly critiquing the site conditions in a negative manner; instead, be grateful for the opportunity to minister under less than ideal, comfortable conditions.
· Insensitive attitudes.
· Wearing clothing that is not appropriate for play and activities.
· Bringing valuable personal properties to the disaster site, including enroute, staging, lodging and areas of rest.
· Bringing pets and children.

 
 
 
 
 

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Security

Before the Disaster
 

 
1.
Each state’s TECC director and state director should follow recommended guidelines to perform security checks on team members.
2. The unit director has the responsibility of reviewing security clearance and not placing people without security checks in lead positions.
 
On-site   Security
1. People entering the child care area must be cleared by the unit director.
 
2. Parents must stop at the check-in area to enroll children.
3. Ideally, the check-in area should be separate from the working area.
4. Children should not leave the designated TECC area on their own .
5. Children going to the bathroom or being changed should be accompanied by two staff people.
 
Playground Security


1.
Follow recommended ratios and guidelines on playground outings. 
2.
A minimum of two staff people must be on playground at all times when children are present.
3. The playground must be on the facility and free of safety risks—either enclosed or isolated from traffic or other hazards. The playground equipment must be age appropriate. Otherwise, do not use it! Do not take any chances on liability.
4. Walks, games and sports must be confined to the playground.
5. Interior facilities used for extra classroom activities and recreation must follow the same ratio guidelines and playground rules.
6. Bathroom breaks and hand washing should be organized during and after playground activities.

Registration and Dismissal of Children
 

Forms

 
1. Use designated forms.
2. All information given by the parent must be kept in strictest confidence unless permission is given.
3. Keep an ongoing log book that records the children’s check-in and check-out time.
4. Keep a log book of staff arrival and departure times.
5. At time of registration, the registration form must be filled out completely on each child.

Registration Procedures
 

 
1. Two or more staff people (including the director) should be at the registration station, especially at the peak time, for greeting the families, assisting the parents in the paper work, keeping the children calm, and escorting the children to the proper care area (hopefully a room). The registration person should not leave the desk.
2. The person checking in or enrolling the child will be responsible to fill out the registration form.
3. It needs to be clearly and effectively established at the time of registration that it is necessary to present the pick up slip section of the registration form in order to pick up the child.

Identification
 

 
1. Each family unit is assigned a family number, which is effective for the duration of the TECC event. The unit director on the log and the registration forms records the number.
2. Children are identified by the use of wristbands or masking tape on the back of the child’s shirt. This should include the registration number and the child’s name.
3. All personal items brought by the child must be labeled. Label items with wide tape (1 ½" is ideal) and large, legible lettering, including the child’s name and registration number.

Dismissing (Picking up) the Child
 

1. The person picking up the child is required to return the pick up slip and a picture ID as identification.
2. The staff person at the registration station is responsible to again greet the parent or responsible person, check the credentials (the pick up slip), and begin the dismissing procedure.
3. A staff person will locate the child(ren) by name and number and their personal belongings and return to the checkout station.

Sanitation

Health and Disease Control

 
Hale and Polder, using data from the Department of Health and Human Services, U.S. Public Health Service Center for Disease Control, suggest that these symptoms should be followed for exclusion of sick children or children with communicable situations.
1. Fever and sore throat, rash, vomiting, diarrhea, earache, irritability, or confusion
2. Fever is defined as having a temperature of 100
°F or higher taken under the arm, 101degrees F taken orally, or 102 degrees F taken rectally. 3.
Diarrhea - runny, watery, or bloody stools
4. Vomiting—two or more times in a 24-hour period
5. Body rash with fever
6. Sore throat with fever and swollen glands
7. Severe co
ughing—child gets red or blue in the face or makes high-pitched whooping sound after cough 8. 
Eye discharge—thick mucus or pus draining from the eye, or pink eye
9. Yellowish skin or eyes
10. Child is irritable, continuously crying, or requires more attention than you can provide without hurting the health and safety of other children in your care.
 
Other symptoms to watch for (not covered by Hale and Polder): head lice, discolored nasal discharge, has been exposed to chicken pox, began taking an antibiotic less than 24 hours prior.
 
Toys and furniture should be sanitized periodically with a bleach solution of one tablespoon of bleach to one gallon of water. This should be mixed daily and not carried over for later use.

Diapers

1. Disposable gloves must be worn for diaper changing. Gloves must be changed after each usage.
2. Hands must be washed with soap and water or appropriate cleaning solution after each diaper changing.
3. Only disposable towels are to be used for hand drying.
4. Diaper changing surfaces must be sanitized after each use. Use 1/4 cup of bleach to a gallon of water.
 
5. Crib sheets, burp cloths, bibs and aprons must be laundered after each use.

Use of Disposable Gloves

1. For diaper changing
2. For handling of body fluids
3. For treating open wounds
4. Gloves must be changed after each usage

 
 
Hand Washing

 
1. Before handling food
2. After using the toilet
3. After handling shared toys
4. After coming in from outdoors
5. During illness, after sneezing, touching eyes nose or mouth
6. Nose wiping

Safe Food Handling and Sanitation Practices
 

1. Food must be served and stored at the appropriate temperatures.
2. The danger temperatures for food are between 40 - 140 degrees F.
3. Use all disposable dishes and serving ware -- plates, cups, eating utensils, napkins.
4. Use serving gloves.
5.
Wash hands before food preparation and serving.
6. When drying hands use paper towel only or air dry.
7. Team members are encouraged to take Southern Baptist disaster relief food preparation and sanitation courses. See booklet: “Keeping Kids Safe - A Guide for Safe Food Handling and Sanitation” and “The ABC’s of Safe and Healthy Child Care”.

Health Concerns
 

Abuse Prevention
 

 
1. At time of arrival, the registrar should ask the admitting adult about any abrasions or bruises. These must be recorded on the registration form.
2. Staff should never be isolated where they cannot be observed by other staff.
3. Staff may never hit, shake or verbally abuse a child. Doing so will result in immediate removal from the TECC unit and team. Documentation is required.

Accidents and Injuries
 

 
1. In the event that a child is injured, contact the unit director immediately to determine first aid needs.
2. Any injury occurring to a child while in temporary emergency child care must be reported on an accident form.
3. In the event of serious injury, call 911. Staff should administer appropriate treatment until 911 arrives.

Behavior and Discipline
 

 
1. Guidance and discipline will always be administered in a firm, positive manner with a Christ-like spirit.
2. Children will not be allowed to behave in a manner that could cause injury to themselves or others.
3. In the event that a child can not be controlled, it may be necessary to remove the child from the TECC program. This is at the discretion of the unit director. Documentation is required.

 
 
 

 
Birth to Three Years Old

Trauma is an emotional shock that can intensify characteristics such as fear, anger and jealousy. Following are general characteristics of children. Be sensitive to how they are intensified during disasters. A crisis produces stress, fear, anxiety and can result in childhood trauma.
 

Physical 

 
1. His large muscles are still developing. Provide materials and activities on his level.
2. He has plenty of energy. Allow him space and time to move around.
3. He tires easily. Alternate activities with quietness.

Mental

 
1. His vocabulary is limited. Talk on his level.
2. His attention span is limited. Provide a variety of activities.
3. He has limited ideas of time and space. Avoid specific concepts of time.
4. He is imaginative. Provide opportunities to "play like."
5. He is curious. Give him simple, direct answers.
6. He is literal-minded. Avoid abstract ideas or symbolism.
7. He learns by imitation. Be a good example.
8. He responds by suggestion. Avoid commands.
9. He learns through his senses. Provide opportunities to see, touch, hear, and smell

Social

 
1.
He is self-centered. Be understanding, but encourage sharing.
2. He wants approval. Commend appropriate behavior.
Emotional
1. He has strong emotions. Control your own emotions; provide a quiet atmosphere.
2. He has feelings of insecurity. Provide structure while being flexible.
3. He has some control over crying. Encourage him to ask for things rather than cry for them.
4. He may act out his anger. Do not let tantrums be successful. Take them away from their audience. Encourage them to use words to express their needs, and respond positively when they do. They may just need someone to hold them to feel secure and loved.
5. He may become jealous for the attention of his caregiver. Avoid favoritism.
 
6. He may be possessive. Respect his belongings. You may need to put them out of reach of other children, but within sight of the owner. Label special toys with the child's name.

Spiritual

1. His concept of God varies according to his culture and upbringing. Letting him see God in you will be more important than any words you can say.
2. His first evidence of God may be you. Make sure you represent Christ with love and compassion.

Four to Five Years Old
 

Physical

 
1. He is active. Provide ample space and activities that allow him to move frequently.
2. His large muscles are developing. Provide large materials and toys.
3. He can do only one thing at a time. Provide simple, one-at-a-time activities.
4. He is susceptible to disease. Keep play and sleep areas clean; sanitize toys.
Mental
1.
He has a limited vocabulary. Choose simple stories; use short, action words.
2. He enjoys repetition. Select good games, stories, and activities. Repeat them as often as the child seems interested.
3. His memory may be undependable. Send notes to parents. Do not expect him to remember from one day to the next.
4. He usually believes what he hears. Tell him the truth. If you do not have an answer, say so.
5. He thinks in concrete terms. Avoid symbolism.
6. His sense of time is limited. Use terms such as "a long time ago" or "after we eat lunch" as time references.
 
7. He learns by doing. Let him do as much for himself as he is comfortable doing.


Social
1. He is dependent. Give assistance only when he requests it. Praise him for completing work himself.
2. He may be shy. Respect his shyness. Help him choose activities with which he is comfortable. Provide a variety of activities so he can choose.
 
3. He is self-centered. Be understanding, but encourage sharing.
4. He likes to play alone. Provide individual play experiences.
5. He has imaginary playmates. Don't encourage him to give them up.
6. He needs attention. Give attention within limits.
Emotional 
1. He is easily excitable. Avoid confusion. Speak in a calm, quiet tone. Distract the child, or, if necessary, remove him from a difficult situation.
2.
He is afraid of the unfamiliar. Provide as much stability as possible.
  
3. He has many fears and can be insecure. Be reassuring without being misleading. Identify with his fears without reinforcing them. Don't make up answers or create fantastical reasons. Saying "I don't know" or "I don't understand" is OK.
Spiritual
1. He "catches" his religion. Be aware of teachable moments.
2. He is beginning to see the difference between right and wrong. Praise him when he makes right choices.
 
Six to Seven Years Old

Physical

 
1.
His finer muscles are slowly developing. Provide work on his level.
2. He likes active participation. Provide active games and projects.
3. He tires easily. Alternate energetic and passive activities, including quiet time.

Mental

 
1.
He is curious and imaginative. Answer questions as they arise. Let him act out stories and situations
2. He likes both facts and fantasies. Use both, but help him to distinguish between them.
3. He likes to use the skills he learns in school (e.g., reading, writing, math). Provide age-appropriate activities.



Social

1.
He likes to talk. Value his ideas and suggestions. Provide opportunities for him to talk. Use guided conversation.
 
2. He likes both competitive and noncompetitive activities. Provide both.
3. He respects authority. Live worthy of his respect.

Emotional

1.
He is easily excited. Speak softly and calmly.
2. He has many fears. Help him feel secure; be consistent.
 
3. He may withdraw because of shyness. Respect his shyness. Help him choose activities that he is comfortable with. Provide a variety of activities so he can choose.

E.  Spiritual

 
1. He may have questions about God and is ready for some spiritual teaching. Provide spiritual experiences on his level, and give simple explanations when questions arise.
2. Some may be ready to make a decision for Christ. Be aware and ready to talk with the child about spiritual matters. However, do not force any child to make a decision.


How Children Are Impacted by Disasters 
 
Profound Loss and Confusion 

 
1. There is a profound sense of loss and confusion that leads to insecurities and fears.
2. These losses and confusions impact children generally in the same ways as other traumatic experiences such as when families separate or divorce, a death in the family, the child going to the hospital, et cetera.
3. Regular routines are broken. Adults begin responding differently to the children.
4. The physical surroundings are changed. They are replaced by strange activities and unfamiliar items. The familiar items of security may be gone (i.e., personal clothes, play items, landmarks, etc.).

Fear

 
1. Take a child’s fears seriously.
2. He is afraid of being separated from his family.
3. He is afraid of being left alone.
4. Fears stem from his imagination or his fantasies or the real event.
5. A child who is dependent on adults for love, care, security , and food fears most of all the loss of his parents (and family) and being left alone.

Anxiety

 
1. Fantasized danger can be as real and threatening as real danger.
2. A child who is usually competent and unafraid may react with fear and considerable anxiety to events which threaten the family (adults).
3. The adult’s react with normal emotions and natural fear, whereas the child becomes terrified.

How Children React to a Disaster
 

Emotional  

 
1. Flashbacks
2. Separation anxiety
3. Emotional detachment
4. Regressive behavior
5. Fixation of the event
6. Grief
7. Apathy
8. Confusion

Physical

1. Sickness without known cause
2. Sleep disturbances
3. Hyperactivity or aggressiveness
4. Grief

Leading Children to Cope With Disasters
 
Emotional Calming

 
1. Caring, common sense workers
2. Love, a hug, understanding
3. To be touched and sometimes held
4. Patience from the workers
5. A sense of security

Physical Calming

1. A clean environment
2. A time for expression through play.
a. housekeeping area
b. block/building center
c. books and puzzles
d. creative art
 
3. An opportunity to talk and express feelings
4. Warm clothes, nutritious food and snacks
5. A time to rest

Social, Family and Spiritual Calming

 
1. Identification with the group
2. Continuity of workers
3. Prayer
4. Curriculum directed toward non-church or non-Christian children
5. Brochures directed toward helping parents deal with the needs of their children during this time of disaster
 
Room Arrangements

Service Center or American Red Cross Shelter
 

Room Options

 
1. One room - all ages together
2. Multiple rooms with ages divided (siblings or relatives may not want to be separated after a trauma)
3. Open room with children in sections of the room

Operations

 
1. Children participate for a few minutes to several hours (usually 3 - 4 hrs.)
2. Snacks—about every 2 hours
3. Meals—prefer parents take care of meal—evaluate situation
4. Resources for snacks and meals—American Red Cross or other servicing organization, disaster relief feeding unit, donations, parents or relatives in the building
5. Service center hours usually 8 a.m. to 6 p.m.

Child Care Center
 

Room Options

1. One room with all ages together
 
2. Multiple rooms with ages divided (siblings or relatives may not want to be separated after a trauma)
3. Church setting, probably in preschool rooms or fellowship hall, with TECC equipment

Operations

 
1. Children participate all day, perhaps for several days (8 a.m. to 6 p.m.)
2. Snacks (2) in mid-morning and mid-afternoon
3. Lunch—ERV, SBC feeding unit, or if facilities available, fix on site


Suggested Schedules
 



Service Center
 

 
8:00 Open center
Register children
Wash hands
Free play - children may choose what they would like to do
Bathroom and hand washing -- as needed during the day
10:00 Snack: drink and cookie, crackers, raisins, et cetera
12:00 Lunch or snack
1:00 Quiet time
2:00 Snack
4:00 Snack
6:00 Close: clean up, sanitize, get room and paper work ready for next day


  
Day Care Center
8:00 Open
Register children
8:30 Snack
9:00 Free play till more children arrive
10:00 Game to acquaint children and staff
Activity songs -- movement
Free play
11:10 Story / wind down time
Bathroom -- at least try and then wash hands  
11:30 Lunch
12:15 Bathroom and wash hands
12:30 Rest time -- rub backs, if child agrees
Quiet music
Be flexible -- depends on how well children are resting. Some children may need to lay quietly with a book if not sleepy and disturbing others.
Older children up earlier -- watch video, books, quiet activities
2:30 Up, shoes on
3:00 Snack, bathroom, wash
3:30 Free play till parents arrive
6:00 Close: clean up, sanitize, get room and paper work ready for next day
Sample Daily Schedule for Staff

6:00 a.m.    Arise and shine for thy light has come!!
Devotional time – AM or PM - unit director leads or delegates
 
7:00      Breakfast at disaster relief feeding unit
 
7:45      Arrive at child care site
 
8:00      Open facility
 Begin registration
 Set up a printed schedule for:
 Breaks: One 15-minute break in the morning and afternoon
 Lunch: All together or rotate
 Registration table: rotate staff for a change of pace
 It is helpful to use a bulletin board or chalkboard to list schedules.
 
6:00 p.m.    Close
 Clean up
 Sanitize room—chairs, tables, toys, etc.
 Get paper work and room ready for next day
 
7:00      Dinner
 
8:00      Debriefing
 Devotional
 Prayer time
 
10:00    Lights out!!

 
Disaster Relief Personal Information Form
   
Date: ___________________
Name: _______________________________________________ Birth Date: ___________________
Address: _______________________________________________________________________________
                    
City: ____________________________________ State: ____________ZIP: __________________
Home Phone: _____________________________ Work Phone: _______________________________
Spouse Name: ____________________________ Work Phone: ______________________________
Whom to notify in case of an emergency: (other than spouse)
1st Person: ______________________________ Relationship: _____________________________
Address: ______________________________________________________________________________
City: ____________________________________ State: ____________ZIP: ________________
Home Phone: _____________________________ Work Phone: ____________________________
2nd Person: ______________________________ Relationship: ____________________________
Address: ______________________________________________________________________________
City: ____________________________________ State: ____________ZIP: ________________
Home Phone: _____________________________ Work Phone: _____________________________
Profession ___________________________________________________________________________
How much notice do you need? ___________________________________________________________
Do you have any physical limitations? _____________________________________________________
Do you have special talents? _____________________________________________________________
Member of what Southern Baptist church? __________________________________________________
Pastor’s Name: ___________________________ Church Phone: _______________________________
Association: ______________________________ Preschool/children’s experience:_________________
_______________________________________________________________________________________

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Staff Medical Information
Today’s date: _______________
Name: ________________________________________ Home Phone: ____________________
Address: _______________________________________________________________________
City: ____________________________________ State: ___________ ZIP: _______________
Spouse: Name: ____________________________ Work Phone: _________________________
Other person to contact in an emergency:
Name: ___________________________________ Relationship to you: ____________________
Home Phone: _____________________________ Work Phone: __________________________
*******************************************************************************
Church membership ____________________________________________________
         
Medical Problems: _________________________________________________________________
Physical Handicaps: ________________________________________________________________
Restrictions: (such as lifting, driving, standing, etc.) _____________________________________________________
_________________________________________________________________________________
Allergies: Food________________________________________________________________
Symptoms or reactions: _____________________________________________________________
Antidote:_________________________________________________________________________ 
Allergies: Other: _______________________________________________________________
Symptoms or reactions: _____________________________________________________________
Antidote: ________________________________________________________________________
Medication: Name of Medication: _________________________________________________
Dosage: _________________________ Frequency: _______________________
Side Effects: __________________________________________________________
Name of Medication: ___________________________________________________
Dosage: _________________________ Frequency: __________________________
Side Effects: __________________________________________________________
Person responsible for reminding you: _________________________________________________
Year of DPT Booster (need new one every 10 yrs.): _______________________________________
Insurance Company: __________________________________ Policy # ______________________
Information Required for All Workers with Children and Youth
Name ________________________________________________________________________________
(First) (Middle)(Last)
Maiden Name __________________________ Other Last Names Used ____________________________
Address _______________________________________________________________________________
City_______________________________ State: _______________ ZIP __________________________
Social Security #_______________________________ Date of Birth _____________________________
Current Drivers License __________________________________________________________________
Have you ever been convicted for or pleaded guilty to a crime? o Yes o No If yes, please explain. (Attach a separate page, if necessary)_____________________________________
Were you a victim of abuse or molestation while a minor? o Yes o No You may refuse to answer this question and instead discuss your answer with the director of the program for which you applied.
Personal References (Need 3 -- not former employers or relatives)
 
Name _________________________________ Address:_________________________________________
 
City _________________________________ State _________________ ZIP ___________________
 
Name _________________________________ Address:_________________________________________
 
City ______________________________________ State _________________ ZIP ___________________
 
Name _________________________________ Address:_________________________________________
              
City ______________________________________ State _________________ ZIP ___________________
RELEASE
The above information contained herein is correct to the best of my knowledge. I authorize any and all individuals, churches, charities, employers and references you may contact to give any information (including opinions) that they may have regarding my character and fitness for ministry. I hereby release any individual, church, charity, employer, reference or any other person or organization, including record custodians, both collectively and individually, from any and all liability for damages of whatever kind or nature which may at any time result to me, my heirs or family, on account of compliance or any attempts to comply, with this authorization. I waive any right that I may have to inspect any information provided about me by any person or organization.
I further state that I have carefully read the foregoing release and know the contents thereof, and I sign this release as my own free act. This is a legally binding agreement which I have read and understand.
Signature _________________________________________________________Date __________________________
Witness __________________________________________________________Date __________________________
Oklahoma Baptist Disaster Relief Reference Form
_____________________________________ has applied for service in Disaster Relief Temporary
Emergency Child Care. We consider it important to have your appraisal of this applicant’s ability, conduct, personality and character. Your cooperation in answering these questions will be greatly appreciated. YOUR REPLY WILL BE CONFIDENTIAL.
What is your relationship to the applicant?_____________________________________________ 
Give any information you can concerning home conditions and family background which bears on the applicant’s suitability for this service.______________________________________________
­­­­­­­­­­­­­­­­­­­­­­­­­­­­_________________________________________________________________________________
  
Is there anything in the applicant’s background that would hinder cooperation with our Oklahoma Baptist program?______________ If yes, explain._______________________________________
_________________________________________________________________________________
                                             
Does applicant have any objectionable habits? If yes, explain._______________________________
Does applicant have self-motivation, personal ambition, and steady energy of purpose to be a good staffer __________________________________________________________________________ 
Is applicant active and useful in church and/or among the young people of the community?________
 
What places of leadership has applicant held?___________________________________________ 
Taking these and other factors in full consideration about the applicant, I (check one)
¨ Whole-heartedly recommend
¨ With reservations recommend
¨ Do not recommend
We appreciate additional facts or comments concerning the applicant________________________ 
(If additional space is necessary, please attach another sheet of paper.)
Signed:______________________________________ Date: _____________________________
Position: _____________________________________
Temporary Emergency Child Care Registration Form
ID #_______________ Date: _________________
Name of Child: ___________________________________________ Age: _________Birth Date: ______________
Name of Parents/Guardian: ________________________________________________________________________
Address: _______________________________________________________________Home Phone: _____________
Place where you can be reached:
Mother/Guardian: ________________________________________________________ Phone: ___________________
Address/Directions: ________________________________________________________________________________
Father/Guardian: _______________________________________________________ Phone: ___________________
Address/Directions: ________________________________________________________________________________
Person to contact if parent is not reachable: _________________________________ Phone: ___________________
Name of child’s physician:___________________________________________________________________________
Address: ______________________________________________________________ Phone: ___________________
In the event of an emergency and parent cannot be reached by phone at the above numbers, consider this permission to treat my child.
I authorize that my child may be photographed for disaster relief training and promotional purposes.
YES____ NO____ (Please initial)
Parent/Guardian Signature: ______________________________ Print Name __________________________________
************************************************************************************************
Things to know about my child: _______________________________________________________________________
_________________________________________________________________________________________________
Child’s special needs: _______________________________________________________________________________
Allergies:____________________ Affects:_____________________ Antidote: _______________________________
Feeding instructions: _______________________________________________________________________________
_________________________________________________________________________________________________
Have you noticed any changes in your child since the disaster? If so, what? ____________________________________
_________________________________________________________________________________________________
                                                                                                                                                                                          
************************************************************************************************
Infants, Creepers, Toddlers Information
Child’s Name: ____________________________________________________________________________________
Food: (circle) SolidStrainedTable
Formula: Type ______________________________________________________________________________
How Much: ______________________________________ How often: ______________________________
Nap Time(s): __________________________________________________________________________________
Any special need: (blanket, pacifier, etc.) ________________________________________________________________
Presently on Medication: __________________________________ Times to be given: ________________________
Sample Pickup Slip
These pickup slips can be color coded a different color for each day of the week that TECC is in operation. Three copies (same color) can be prepared on one sheet.
 

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Temporary Emergency Child Care Pick-Up Slip
 

      
This identification form must be presented when you come for your child.
I.D. Number: ___________________ Date: _____________________
 
Child’s Name: _________________________________________________________
Team Leader’s Signature: _________________________________________________________
Phone Number of Center: _________________________________________________________
 
Sponsored by: Baptist General Convention of Oklahoma
Address _________________________________________________________________________

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Injury Report
                                              
Name of Center:                                                                                                                                
Date: ___________
Name of Child:                                                                        Home Address: ___________________________________
Location of Accident:                                                                                                                      Time: _____________
BRIEF DESCRIPTION OF SITUATION:
What was child doing? ______________________________________________________________________________
How did the accident happen? ________________________________________________________________________
(include equipment or materials involved)                                                                                                                               
_________________________________________________________________________________________________
Hazardous conditions present: ________________________________________________________________________
Describe the injury _________________________________________________________________________________
_________________________________________________________________________________________________
ADULTS IN CHARGE:
Name of adult in charge _____________________________________________________________________________
Present at site of accident? Yes________ No ________ Was parent notified? Yes________ No __________
How was parent or guardian notified? (Phone or other) ____________________________________________________
Name of person who notified parent:___________________________________________________________________
PROCEDURE:
First aid administered? YES       NO      By whom? ___________________________________________________
What was the procedure of treatment?__________________________________________________________________ 
Referred to physician?                             Nurse?                           Clinic?                                 Hospital? _____________
By whom?                                                                 Time:                 Parent refused treatment? Yes _______ No _______
Explain: _________________________________________________________________________________________
Other information __________________________________________________________________________________
List other adults present _____________________________________________________________________________
Adult witnesses ___________________________________________________________________________________
Child witnesses ______________________________________________________________________
____________________________________________ ____________________________________
Signature of Age Group Leader/Program Nurse      Signature of Unit Director
Disaster Relief Incident Report
Date ____________________________ Time ________________
Name of Unit: ___________________________________________________________________
Type of Unit:____________________________________________________________________ 
Location of Incident:______________________________________________________________
Unit Director (Blue Cap):_________________________________________________________ 
Injuries:_______________________________________________________________________ 
_______________________________________________________________________________
_______________________________________________________________________________
Emergency Notification Made by: ___________________________________________________
Property Damage:________________________________________________________________ 
_______________________________________________________________________________
Owner of Property: _______________________________________________________________
Address:________________________________________________________________________ 
Home Phone: _________________________ Work Phone: _______________________________
Narrative _______________________________________________________________________
 
Unit Director Signed______________________________________________________________ 
On-site Coordinator Signed:_______________________________________________________ 
State Disaster Relief Director Signed:_________________________________________________ 
Date Reviewed: __________________________________________________________________
Decision:_______________________________________________________________________ 
  
Disaster Relief
Temporary Emergency Child Care
News Release
Free child care facilities will be provided by Oklahoma Baptist disaster relief temporary emergency child care at __________________________________________________
   
for children, including infants through _________________________________ (grade).
The temporary emergency child care program will be available for those affected by the recent
____________________________________ (disaster). Care will be available __________ (# days) a week, __________________ through _____________________, from _______ a.m. until ________ p.m.
Unit director, __________________________________________, of the temporary emergency child care unit, said that volunteers who serve at the site have been trained in disaster services.
Oklahoma Baptists began the temporary emergency child care program to aid those affected by the ________________________ (disaster) and who need someone to care for their children while they attend to disaster relief needs.
  
Trailer Pre-Trip Check List
Date: ______________________________ Destination: ___________________________________
Hookup
¨ 1. 4 stabilizer jacks in up position 
¨ 2. Hitch securely on the ball. Make sure the catch lever is properly positioned
  
¨ 3. Catch lever secured -- all the way forward
¨ 4. Safety pin in the latch -- this guarantees that the latch is in proper position and prevents
latch from coming open on the road
¨ 5. Attach the safety chains – criss-cross them
¨ 6. Attach electric cable for lights
¨ 7. Remove the trailer jack and verify it is in towing vehicle
Other Checks
1. Check and verify all lights working
¨ Left brake light  
¨ Right brake light
¨ Left turn signal
¨ Right turn signal
¨ Tail lights
¨ License plate light
2. Tire pressure -- use gauge
¨ Right
¨ Left
¨ Spare 
3. All doors closed and locked -- Carry 1 or more keys 
¨ Side door 
¨ Ramp -- L/H
¨ Ramp -- R/H 
  
Towing Vehicle
3-ring binder w/pockets ¨ Trailer registration
¨ Car insurance card 
¨ Maps/Atlas 
¨ Tool chest  ¨ Fire extinguisher
¨ Trailer jack ¨ 4-5 wood blocks
¨ License plate ¨ Flares
Move to towing vehicle
Odometer/Mileage
 
Previous _______________Departure / Return___________________
Net Miles _______________Accumulative Miles _________________ 
 
Signatures: Driver ____________________________________________________
Inspector __________________________________________________
COMMENTS:  Repairs needed, date completed, cost, recommendations.

 
Summary of Daily Child Care Registration and Attendance
LOCATION _________________________________ DATE _________________________
 
Date
# of Workers
Total
# of Families
Temps
Repeats
Daily Total
Grand Total
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               
               

 

 
Resources

FEMA Publications Warehouse Catalog
Free upon request
1 800 480-2520
www.fema.gov
 
Food Safety and Inspection Service
U.S. Department of Agriculture
Washington, D.C. 20250
1 800 535-4555
 
Quarterly: The Food Safety Educator
Keeping Kids Safe: A Guide for Safe Food Handling and Sanitation
Department of Health and Human Services
U.S. Public Health Service Centers for Disease Prevention
1 800 418-7246
 



The ABC's of Safe and Healthy Child Care
Order from: The Public Health Foundation
Poster  $5.00
Video  $25.00
Book  $20.00
 



American Red Cross

Department of Mental Health Services
8111 Gatehouse Road
Falls Church, VA 22042
(703) 206-6057
1 800 Help Now (to order catalog)
 Publications:
 Helping Children Cope with Disaster
 Children's Reactions to Disasters
 Help Can't Wait
 When Bad Things Happen

Coloring books to guide parents and teachers in helping children through a traumatic situation:

   Preparedness – Fire, Disaster
   After the Earthquake
   After the Flood
   After the Fire
   After the Tornado
   After the Storm
 
American Culinary Federation
Chef and Child Foundation
10 San Bartola Drive
St. Augustine, FL 32086
Publication: Understanding Prepared Foods
Video: same (10 minutes)
$19 for both
(904) 824-4468
 
Los Angeles County Department of Public Health
2415 West Sixth Street
Los Angeles, CA 90057
Publication: Co-released with FEMA
Coping with Children's Reactions to Earthquakes and Other Disasters
Helping Children after a Disaster

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